Contractor: Strategic Legal Billing & Vendor Ops

iCapital; New York (NY); On-site; USD 33,000 - 47,000; Part time

Job summary

iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support for the Legal and Compliance teams, interacting with internal stakeholders, law firms, vendors, clients, and investors.

You will manage onboarding of software for processing invoices, oversee Coupa-based invoice workflows, and handle payments processing, while maintaining strict confidentiality and high attention to detail.

Qualifications

• Bachelor's degree is required.
• Excellent written and verbal communication and interpersonal skills.
• Comfortable in a dynamic environment and able to work independently.
• Willing to provide executive support beyond the typical workday.
• Proficient with Microsoft Office; Coupa experience is a plus.
• Experience scheduling and managing processes in a fast-paced setting.
• Prior experience in a law firm or corporate law dept or AP is helpful.

Responsibilities

• Provide administrative support for Legal and Compliance vendors and external constituencies.
• Communicate, schedule, and collaborate with the Legal team and other internal groups.
• Process and manage invoices, including approvals and payments.
• Oversee software onboarding and rollout for processing legal invoices.
• Manage the invoice process in Coupa ensuring accuracy and compliance.
• Serve as primary contact for legal vendors on billing questions and payment status.
• Support special requests and help move deliverables forward.

Skills

Attention to detail

Executive support

Confidentiality

MS Office

Coupa

Scheduling

Communication

Education

Bachelor's degree

Tools

Coupa

Microsoft Office

Job description

iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support for the Legal and Compliance teams, interacting with internal stakeholders, law firms, vendors, clients, and investors.

You will manage onboarding of software for processing invoices, oversee Coupa-based invoice workflows, and handle payments processing, while maintaining strict confidentiality and high attention to detail.