Litigation Legal Assistant Hybrid Schedule & Billing

Jobot; Austin (TX); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with match

Life insurance and AD&D

FSA/HSA

Job summary

Jobot is seeking an experienced Litigation Legal Assistant to join our hybrid team. You will provide comprehensive administrative support to attorneys, manage calendars, and handle billing in a fast-paced litigation environment.

Responsibilities include drafting documents, coordinating travel, organizing files, and maintaining client relationships while staying current with legal procedures and industry trends.

Qualifications

• Minimum of 5 years of experience as a Legal Assistant or similar role, preferably within a litigation setting.
• Proficiency in calendar management and attorney billing, with strong attention to detail and multitasking.
• Excellent knowledge of legal terminology, court procedures, and legal document formatting.
• Exceptional communication skills, both written and verbal with clients, attorneys and stakeholders.
• Strong organizational skills with high accuracy and confidentiality in fast-paced environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal research software.
• A proactive and flexible approach, able to work independently or as part of a team.

Responsibilities

• Provide high-level administrative support to a team of attorneys, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, edit, and proofread legal documents and correspondence, ensuring materials are accurate and professionally presented.
• Manage attorney billing, including preparing and submitting invoices, tracking payments, and resolving billing issues.
• Assist with preparation for trials, depositions, and hearings, including organizing evidence, research, and liaising with clients and witnesses.
• Maintain an organized and up-to-date filing system, ensuring confidential information is securely stored.
• Provide excellent customer service, acting as the first point of contact for clients and maintaining professional relationships.
• Stay up-to-date with changes in legislation and industry trends affecting current cases.

Skills

Calendar management

Billing management

Legal terminology

Communication skills

Organizational skills

Microsoft Office

Legal research software

Teamwork

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Jobot is seeking an experienced Litigation Legal Assistant to join our hybrid team. You will provide comprehensive administrative support to attorneys, manage calendars, and handle billing in a fast-paced litigation environment.

Responsibilities include drafting documents, coordinating travel, organizing files, and maintaining client relationships while staying current with legal procedures and industry trends.