Legal Billing Assistant

Justia, Inc.; New York (NY); Hybrid; USD 41,000 - 50,000; Full time

Job summary

iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a contact for internal and external constituencies tied to Legal and Compliance vendors and spending. The role involves handling high-level invoicing, onboarding software, and maintaining confidentiality in a fast-paced environment.

The ideal candidate will have a Bachelor's degree, experience with law firms or corporate law departments, strong communication skills, and the ability to manage

Qualifications

• Bachelor's degree required.
• Experience in a law firm or corporate law department or working with accounts payable is helpful.
• Proficient with Microsoft Office; Coupa experience a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Experience managing schedules and processes in a fast-paced environment.
• Comfort operating within a dynamic environment and executing in unfamiliar situations.
• Willingness and ability to provide executive support beyond a typical workday.

Responsibilities

• Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Skills

Communication

Schedule management

Executive support

Adaptability

Confidentiality

Interpersonal skills

Education

Bachelor's degree

Tools

Coupa

Microsoft Office

Job description

About the Role

iCapital is looking to hire a Legal Billing Assistant Contractor to provide administrative support and serve as a point of contact for both internal and external constituencies associated with Legal and Compliance groups’ vendors and outside spending. The ideal candidate has experience interacting with high level executives and can manage up through attention to detail, strong initiative, able to work independently, and a high level of confidentiality. This role will communicate, schedule, and collaborate with the Legal team, other teams within the company, law firms, vendors, clients, potential clients, and investors.

Responsibilities

• Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Qualifications

• Bachelors degree is required
• Prior experience in law firm or corporate law department or working with accounts payable would be helpful
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint).Experience with Coupa is a plus
• Excellent written, verbal, and interpersonal communication skills
• Previous experience successfully managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in unfamiliar situations
• Willingness and able to provide executive support beyond the scope of a typical workday

Benefits

The hourly pay range for this role is $30/hr to $36/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affinitive Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.