Legal Billing Coordinator

Gainor Staffing; New York (NY); On-site; USD 38,572 - 41,328; Part time

Job summary

A leading law firm is seeking a Legal Billing Coordinator on a part-time, temporary basis. The ideal candidate should have significant experience in legal billing, be highly organized, and have strong communication skills. This role supports the firm's financial operations, ensuring timely and accurate billing while maintaining a collaborative workplace culture.

Qualifications

• 5+ years of hands-on experience in legal billing.
• Highly organized with strong attention to detail.
• Mandarin language skills are a strong plus.

Responsibilities

• Oversee daily financial recordkeeping and ensure accurate data entry in QuickBooks.
• Support billing operations, including client invoices and tracking receivables.
• Resolve billing discrepancies and prepare invoices through LeanLaw.

Skills

Legal billing

Attention to detail

Proactive communication

Education

Associate's degree or higher

Tools

QuickBooks

LeanLaw

Microsoft Office Suite

Job description

A globally engaged, values-driven law firm is seeking a Legal Billing Coordinator to support its legal operations on a part-time, temporary basis. With a team of professionals from top-tier firms and a culture grounded in integrity, compassion, and collaboration, the firm offers a dynamic and inclusive environment. This role is ideal for someone who thrives in a fast-paced setting and is passionate about precision and client service.Please Note: This is a part-time, temporary position; approximately 20 hours per week.Who You Are

• You bring at least 5 years of hands-on experience in legal billing

• You have an Associate’s degree or higher

• Confident using tools like LeanLaw, QuickBooks, and Microsoft Office Suite

• Highly organized, with strong attention to detail

• Proactive communicator who can manage multiple priorities

• Mandarin language skills are a strong plus!

What You’ll Do

• Oversee daily financial recordkeeping and ensure accurate data entry in QuickBooks

• Support billing operations, including expense reconciliation and pre-bill review

• Generate and distribute client invoices on a consistent schedule

• Track receivables and follow up on overdue accounts

• Resolve billing discrepancies and collaborate with attorneys on time entry accuracy

• Prepare and submit invoices through LeanLaw

• Provide regular reporting on billing performance and trends

What Success Looks Like

• Invoices are sent out promptly and accurately

• Outstanding balances are monitored and reduced through timely follow-ups

• Billing processes run smoothly with clear communication between finance and legal teams

• You contribute to a well-organized, efficient, and compliant billing operation

Pay Rate Range: $28-30 per hour, based on experienceGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.