Legal Billing Coordinator

Jobot; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life and long-term disabilityinsurance

401(k) program

Job summary

Jobot is seeking a Hybrid Legal Billing Coordinator for a well-established regional law firm. The role covers all aspects of client billing, from invoice generation to AR management, with a collaborative culture and solid benefits.

The position is hybrid with in-office and remote work as needed, offering a competitive salary of $60,000–$75,000 and comprehensive insurance packages. Ideal candidates have at least 2 years in law firm billing, proficiency with billing platforms and Excel, and strong

Qualifications

• Very strong attention to detail and high accuracy in billing.
• Excellent numerical and arithmetic abilities for complex invoices.
• Clear, professional communication with clients and attorneys.
• Ability to work independently and manage multiple priorities.
• Capable of meeting deadlines in a fast-paced legal environment.

Responsibilities

• Generate and submit invoices to clients promptly and accurately.
• Process pre-bills with complete and correct information.
• Manage accounts receivable, follow up on outstanding invoices, resolve discrepancies.
• Collaborate with attorneys and staff to ensure billing procedures are followed.
• Maintain comprehensive records of all billing activities.
• Identify and implement process improvements to enhance billing efficiency.
• Assist with other financial tasks and projects as needed.

Skills

Attention to detail

Numerical skills

Communication skills

Independent work

Time management

Tools

Billing platforms (e-billing)

Microsoft Excel

Legal billing software

Job description

Hybrid Legal Billing Coordinator for well-established regional firm known for its collaborative culture and strong employee benefits

A bit about us

Our client is a Pittsburgh headquartered law firm with multiple offices across several states, providing services to clients nationwide. Their clientele includes large corporations, privately‑held companies, municipal entities, small businesses, and partnerships across various industries and sectors.

Why join us

Our client offers a collegial work environment with competitive salary and benefits. In office work schedule with flexibility to work from home when needed once acclimated. Health, dental, and vision insurance, life and long-term disability insurance, and a 401(k) program.

Job Details

Job Details: Are you an experienced Legal Billing Coordinator looking for a challenging and rewarding opportunity? We are seeking a dynamic, detail-oriented individual to join our growing team. This role is critical to our firm’s operations and success, as you will be responsible for all aspects of client billing. This encompasses generating invoices, processing pre‑bills, and managing accounts receivable. We value precision, efficiency, and a commitment to client service. If you are a motivated professional with a knack for numbers and a keen eye for detail, we would love to hear from you!

$60,000 - $75,000 per year

Responsibilities

• 1. Generating and submitting invoices to clients in a timely and accurate manner.
• 2. Processing pre-bills, ensuring all information is accurate and complete.
• 3. Managing accounts receivable, following up on outstanding invoices and resolving any discrepancies.
• 4. Collaborating with attorneys and other staff to ensure billing procedures are followed and client needs are met.
• 5. Maintaining comprehensive records of all billing activities.
• 6. Identifying and implementing process improvements to enhance efficiency and accuracy in billing operations.
• 7. Assisting with other financial tasks and projects as needed.

Qualifications

• 1. A minimum of 2 years of experience in law firm billing or a similar role.
• 2. Proven experience with billing platforms, e‑billing.
• 3. Proficiency in invoicing and accounts receivable management.
• 4. Excellent attention to detail and a high level of accuracy in your work.
• 5. Strong numerical skills and the ability to work with complex billing systems.
• 6. Excellent communication skills, with the ability to interact effectively with clients and team members at all levels.
• 7. The ability to work independently, manage multiple priorities, and meet deadlines in a fast‑paced environment.
• 8. A strong understanding of legal billing procedures and regulations.
• 9. Proficiency in Microsoft Office Suite, particularly Excel, and experience with legal billing software.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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