Legal Billing Coordinator

Addison Group; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Addison Group is seeking a Legal Billing Coordinator to support the attorney billing function within a professional services environment. This non-exempt role compiles, manages, and executes attorney billing, including creating and obtaining approval on proformas and final invoices.

You will interface with billing attorneys, secretaries, staff, and clients, handling e-billing, discounts, and compliance with billing policies while maintaining confidentiality and deadlines.

Qualifications

• The ideal Billing Coordinator will have superior attention to detail, time management, and organizational skills.
• Strong client-service mindset with excellent written and verbal communication skills.

Responsibilities

• Create, review, and edit proformas in response to requests.
• Execute complex bills including discounts, split-party billing, and e-billing.
• Compile backup documentation as required.
• Submit invoices by mail, email, and through e-billing platforms.
• Configure and maintain information on e-billing sites; set up new clients, matters, timekeepers, and billing rates.
• Communicate with clients regarding billing and e-billing setup requirements.
• Address and resolve e-billing disputes, rejections, and short pays promptly.
• Ensure compliance with billing policies and deadlines; suggest improvements.
• Review client, company, and attorney billing rules in engagements.
• Create and review client intake forms for accurate system setup.
• Assist with verifying application changes and system updates.
• Develop client-specific reporting including accruals and budgets.
• Interact professionally with clients, attorneys, paralegals, and staff.
• Create billing schedules and perform billing analyses as needed.

Skills

Attention to detail

Time management

Organizational skills

Client-service mindset

Excellent communication

Tools

E-billing platforms

Billing systems

3E software

Electronic invoicing

Proforma/billing systems

Job description

Seeking a Legal Billing Coordinator to support the attorney billing function within a professional services environment. This non-exempt position is responsible for compiling, managing, and executing attorney billing. This includes gathering billing information, creating and obtaining approval on several hundred proformas, and creating and distributing final invoices.

The Lega Billing Coordinator will support and interface with multiple billing attorneys across different practice areas and office locations. This person will also communicate with secretaries, staff, and clients while maintaining a high level of confidentiality regarding client and company matters.

Key Responsibilities:

• Create, review, and edit proformas in response to attorney and administrative requests.
• Execute complex bills in a timely manner, including multiple discounts by matter, split-party billing, and electronic billing.
• Compile supporting backup documentation as required.
• Submit invoices by mail, email, and through e-billing platforms as required.
• Configure and maintain information on e-billing sites, including setting up new clients, matters, timekeepers, and billing rates.
• Communicate with clients regarding billing and e-billing setup requirements.
• Address and resolve e-billing disputes, rejections, and short pays in a timely manner.
• Ensure compliance with established billing policies and procedures, recommending process improvements when appropriate.
• Ensure all client, company, and attorney billing deadlines are met, including accruals, budgets, invoicing, and status reports.
• Review and ensure compliance with client-specific billing policies and procedures.
• Review billing requirements within new client engagement agreements and provide feedback when requested.
• Create and maintain desktop procedures, including attorney-, client-, and matter-specific billing requirements.
• Review and approve new client and matter intake forms to ensure accurate system setup, including billing arrangements, rates, and discounts.
• Assist with verifying application changes, enhancements, and system updates.
• Create and ensure compliance with client-specific reporting requirements, including accruals, budgets, timekeepers, and billing rates.
• Communicate professionally and courteously with clients, attorneys, paralegals, and internal staff.
• Create billing schedules and perform various billing analyses as needed.

Desired Skills & Qualifications:

The ideal Billing Coordinator will have superior attention to detail, time management, and organizational skills. Strong analytical abilities and the capacity to effectively multitask and prioritize work in a deadline-driven environment are essential.

The successful candidate will have a strong client-service mindset, excellent written and verbal communication skills, and the ability to work both independently and collaboratively. The ability to work effectively with a variety of personalities and organizational levels is also important.

Technical/Systems Experience:

• Legal or professional services billing experience
• E-billing platforms
• Experience with billing/proforma systems
• Electronic invoice submission
• Experience with 3E or similar financial management systems preferred

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.