Legal Billing Assistant — Hybrid (Remote Fridays)

iCapital, Inc.; New York (NY); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental coverage

Vision coverage

Telemedicine

Mental health support

Parental leave

Unlimited PTO

Job summary

iCapital, Inc. is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a liaison for Legal and Compliance vendors in a high-trust environment. The role handles invoice processing, vendor onboarding, and cross-team coordination with executives.

The successful candidate will manage sensitive information with discretion, communicate clearly, and work independently in a hybrid setup, combining in-office and remote Fridays across U.S. offices.

Qualifications

• Bachelor's degree is required.
• Prior experience in law firm or corporate law department or working with accounts payable would be helpful.
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Previous experience successfully managing schedules and processes in a fast-paced environment.
• Comfort operating within a dynamic environment and executing in unfamiliar situations.
• Willingness and able to provide executive support beyond the scope of a typical workday.

Responsibilities

• Process and manage invoices from law firms and vendors, including approvals and payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Skills

Microsoft Office

Coupa experience

Executive support

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Coupa

Excel

Word

PowerPoint

Job description

iCapital, Inc. is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a liaison for Legal and Compliance vendors in a high-trust environment. The role handles invoice processing, vendor onboarding, and cross-team coordination with executives.

The successful candidate will manage sensitive information with discretion, communicate clearly, and work independently in a hybrid setup, combining in-office and remote Fridays across U.S. offices.