Legal Billing Assistant

iCapital, Inc.; New York (NY); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental coverage

Vision coverage

Telemedicine

Mental health support

Parental leave

Unlimited PTO

Job summary

iCapital, Inc. is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a liaison for Legal and Compliance vendors in a high-trust environment. The role handles invoice processing, vendor onboarding, and cross-team coordination with executives.

The successful candidate will manage sensitive information with discretion, communicate clearly, and work independently in a hybrid setup, combining in-office and remote Fridays across U.S. offices.

Qualifications

• Bachelor's degree is required.
• Prior experience in law firm or corporate law department or working with accounts payable would be helpful.
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Previous experience successfully managing schedules and processes in a fast-paced environment.
• Comfort operating within a dynamic environment and executing in unfamiliar situations.
• Willingness and able to provide executive support beyond the scope of a typical workday.

Responsibilities

• Process and manage invoices from law firms and vendors, including approvals and payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Skills

Microsoft Office

Coupa experience

Executive support

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Coupa

Excel

Word

PowerPoint

Job description

iCapital is looking to hire a Legal Billing Assistant Contractor to provide administrative support and serve as a point of contact for both internal and external constituencies associated with Legal and Compliance groups’ vendors and outside spending. The ideal candidate has experience interacting with high level executives and can manage up through attention to detail, strong initiative, able to work independently, and a high level of confidentiality. This role will communicate, schedule, and collaborate with the Legal team, other teams within the company, law firms, vendors, clients, potential clients, and investors.

Responsibilities

• Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Qualifications

• Bachelors degree is required
• Prior experience in law firm or corporate law department or working with accounts payable would be helpful
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint).Experience with Coupa is a plus
• Excellent written, verbal, and interpersonal communication skills
• Previous experience successfully managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in unfamiliar situations
• Willingness and able to provide executive support beyond the scope of a typical workday

The hourly pay range for this role is $30/hr to $36/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

iCapital is proud to be an Equal Employment Opportunity and Affrientive Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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This only applies to U.S. based roles.