Legal Assistant & System Analyst at Milton Hershey School Hershey, PA

Downtown Boulder Partnership; Hershey (PA); On-site; USD 56,000 - 74,000; Full time

Job summary

Milton Hershey School is seeking a full-time Legal Assistant & System Analyst to support the School’s Office of General Counsel. You will manage legal documents and case files, provide administrative support, and coordinate meetings within a legal team.

This role demands strong organizational and communication skills, alongside proficiency in various legal and administrative technologies. Annual salary ranges from $56K to $74K with generous benefits.

Qualifications

• 5+ years of experience in legal office administration and system support.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills and ability to work within teams.

Responsibilities

• Manage litigation and other legal matter files.
• Assist in the preparation of legal documents and case files.
• Track and manage assignments using the Navex software.

Skills

Legal office administration

Microsoft applications

Database management

Organizational skills

Communication skills

Interpersonal skills

Education

Associate's degree or higher

Tools

Navex case management software

EthicsPoint case management system

Job description

Legal Assistant & System Analyst job at Milton Hershey School. Hershey, PA.

MHS is seeking a full‑time Legal Assistant & System Analyst to provide the School’s Office of General Counsel with administrative support on legal matters. This role is an onsite position with annual salary range of $56 K to $74 K plus generous benefits. This position reports to the Legal Operations Manager and plays an important role in the effective and efficient operations of a 10‑person legal team.

Responsibilities

• Managing litigation and other legal matter files. Assisting in the preparation and management of case files from opening to closing.
• Assisting in the preparation of legal documents, including litigation hold notices.
• Records and data collection and record management. Coordinating document location via the departmental indexing system and records management systems (including tickler systems).
• Tracking, managing, and auditing assignments and creating legal reports through the Navex case management software system.
• Drafting and preparing regular reports, memos, and other documents, including Board materials.
• Providing case entry support utilizing the EthicsPoint case management system.
• Managing multiple calendars.
• Extensive phone interactions as well as face‑to‑face meetings.
• Taking meeting minutes.
• Office administration duties including external counsel contracting and invoicing, HRIS processing, etc.
• Providing general clerical and administrative office assistance within the department.
• Effective organization, attention to detail, ability to multitask, and critical thinking skills are a must.
• Coordinating meetings, managing projects, financial administration, and other duties as needed.

Qualifications

• Associate’s degree or higher.
• At least 5 years of experience in legal office administration and system support.
• Exceptional skills with technology including Microsoft applications, legal systems, and databases.
• Strong office administration skills including exceptional organizational skills, detail orientation, confidentiality, etc.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills including the ability to effectively work within teams.
• Demonstrated success in independently multitasking competing priorities with a high degree of accuracy and efficiency.
• Ability to meet deadlines and ensure results for key accountabilities.
• Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students.
• Candidates should be comfortable actively engaging with MHS students.