Executive Assistant to SVP Gen Counsel & Corp Sec

The Hershey Company; Hershey (PA); On-site; USD 85,000 - 120,000; Full time

Job summary

The Hershey Company in Hershey, PA is seeking an Executive Assistant to support the SVP, General Counsel & Corporate Secretary, handling confidential legal and governance matters with discretion.

You will manage calendars, coordinate travel, prepare materials, and support governance processes across the Legal Leadership Team, enabling leadership effectiveness. The role requires superior judgment, strong organizational skills, and professionalism in a fast-paced environment.

Qualifications

• 5+ years of executive administrative support to senior leaders (preferably VP level).
• Discretion handling confidential information with integrity.
• Excellent organizational, communication, and time management skills.
• Advanced proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Manage complex executive calendars and prioritise competing demands.
• Coordinate domestic and international travel arrangements and expense reporting.
• Prepare presentations, briefing materials, agendas, and correspondence for leadership meetings.
• Support governance activities and board materials coordination, with strict confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft 365

Tools

Outlook

Teams

PowerPoint

Word

Excel

Job description

Why Hershey:

At The Hershey Company, our culture is rooted in purpose and inspired by Milton Hershey’s enduring vision that business should create opportunity for others. Through our commitment to corporate philanthropy, we create positive impact by supporting communities, helping children thrive, and operating as a business for good. This includes our deep and long standing partnership with Milton Hershey School, where we invest in education, workforce readiness, and hands on engagement to help students succeed beyond the classroom. Supported by strategic grantmaking, product donations, cross brand collaboration, and strong employee volunteerism, Hershey offers a place to work where making a difference—locally and globally is part of how we do business every day.

Job Overview

Location: Hershey, PA

The Executive Assistant to the SVP, General Counsel & Corporate Secretary provides comprehensive executive support to the SVP, General Counsel & Secretary and serves as a strategic administrative partner to the Legal Leadership Team. This role requires exceptional judgment, discretion, and professionalism while managing highly confidential legal, corporate governance, and executive matters. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, executive communications, meeting coordination, and operational support across the Legal Department.

Accountabilities

Key Responsibilities

Provide Executive Support

• Manage complex and dynamic executive calendars, including prioritization of competing business demands.
• Coordinate domestic and international travel arrangements, expense reporting, and executive logistics.
• Prepare presentations, briefing materials, agendas, and correspondence for leadership meetings.
• Anticipate needs and proactively support the SVP's priorities and commitments.

Support Corporate Governance Activities

• Coordinate Board of Directors and Committee meeting logistics, materials distribution, and administrative follow-up, as applicable.
• Assist with the preparation and organization of governance documentation and records.
• Maintain strict confidentiality regarding sensitive company, legal, and governance matters.

Manage Legal Department Operations

• Coordinate Legal Leadership Team meetings, department events, and special projects.
• Support annual planning activities, budget administration, invoice processing, and outside counsel coordination.
• Track deliverables, action items, and key deadlines to ensure timely execution.

Facilitate Executive Communications

• Serve as a key point of contact for senior leaders, business partners, and external stakeholders.
• Draft, edit, and manage executive communications and departmental correspondence.
• Exercise sound judgment when handling sensitive and confidential inquiries.

Maintain Confidential Records and Information

• Organize and maintain legal documents, contracts, and other sensitive business information.
• Ensure records are maintained in accordance with company policies and established procedures.
• Support document management, filing, and administrative systems with a strong focus on accuracy and data integrity.

Required

Minimum Education & Requirements

• 5+ years of experience providing executive administrative support to senior leaders, preferably at the Vice President or Senior Vice President level.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Exceptional organizational, communication, and time management skills.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Preferred

• Experience supporting Legal, Corporate Affairs, Compliance, Corporate Secretary, Executive Leadership, or Board Governance functions.
• Experience coordinating Board or Committee materials and executive-level meetings.
• Strong project coordination and stakeholder management skills.

The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

You may request a reasonable accommodation if you are unable or limited in your ability to use or access our online application process as a result of a disability.

You can request an accommodation via phone or email.

To request an accommodation via phone, please call [phone] and leave a voicemail with your contact information. You may also email a request for accommodation to [e-mail]. Please be sure to include “Accommodation Needed” in the subject line. This will ensure that your email is routed to the appropriate contact who will handle your request.