Senior Administrative Secretary

Milton Hershey School; Hershey (PA); On-site; USD 26,000 - 41,000; Full time

Job summary

Milton Hershey School seeks a Senior Administrative Secretary to support the Learning Technologies Department on-site. You will assist the Director and help ensure smooth department operations and scholastic programming.

The role requires a minimum of 3 years of administrative experience, strong software skills, and a commitment to student engagement and confidentiality. This is a full-time, on-site position with a competitive benefits package.

Qualifications

• High School Diploma or GED required.
• Minimum 3 years of administrative experience with financial responsibilities.
• Proficiency with Microsoft Office, Google, and Apple platforms; data entry and databases.
• Basic understanding of using AI to improve workflows and processes.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities.
• Demonstrated professionalism, confidentiality, and customer service.
• Candidates should be proactive and engaging with students.

Responsibilities

• Data entry for key educational software systems (SIS, LMS, Library).
• Manage and coordinate budget processing, contracts, expenditures, and compliance.
• Oversee software renewals and ensure operational continuity.
• Coordinate complex scheduling and meetings.
• Collaborate across MHS and participate in committees as needed.
• Maintain timely communication with staff, students, and partners.
• Prepare documentation including correspondence, reports, and presentations.
• Maintain databases and retention protocols.
• Support state assessment exams and other special projects.
• Provide other administrative support for office efficiency.

Skills

Data entry

Interpersonal skills

Communication

Organizational skills

Multitasking

Confidentiality

Student engagement

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Apple ecosystem

Database software

Student Information Systems

Learning Management Systems

Library Management Systems

Job description

Job Description - Senior Administrative Secretary (26000118)

Senior Administrative Secretary - ( 26000118 )

Description

Milton Hershey School (MHS) is one of the world's best pre-K through 12th grade private schools, where approximately 2,200 students from disadvantaged backgrounds are provided with a cost-free home and a top-notch career-focused education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today, with the resources to ensure students can thrive. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students.

MHS is seeking a Senior Administrative Secretary to support the school’s Learning Technologies Department. The Senior Administrative Secretary provides administrative support to the Director of Learning Technologies and plays a critical role in ensuring smooth operations for the department and the scholastics team. This is a year-round on-site position that compensates between $22.91 - $30.59 an hour (based on years of experience), plus an excellent benefits package.

Responsibilities

• Data Entry for key educational software systems such as Student Information Systems, Learning Management Systems, and Library Management Systems.
• Manage and coordinate budget processing activities, including managing contracts, tracking expenditures, preparing budget documentation, and ensuring compliance with organizational financial procedures.
• Oversee application processing and software renewals to ensure operational continuity.
• Managing complex and dynamic scheduling and coordinating meetings.
• Collaborating extensively within MHS and participating in committees as needed.
• Ensuring timely and effective communication with staff, students, and external partners.
• Preparing documentation including correspondence, reports, and presentations.
• Maintaining databases and ensuring records retention protocols are followed.
• Handling special projects such as supporting state assessment exams.
• Providing other administrative support to ensure the office operates efficiently and effectively.

Qualifications

• High School Diploma or GED required.
• Minimum 3 years of administrative experience including financial administrative responsibilities.
• Proficiency with Microsoft Office, Google, and Apple, as well as data entry, databases, and office equipment.
• Basic understanding of the use of Artificial Intelligence to leverage improved work flows and processes.
• Strong interpersonal skills, including the ability to collaborate effectively.
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities, including an ability to proactively anticipate and prepare.
• Demonstrated professionalism, confidentiality, and commitment to high-quality customer service.
• A high degree of integrity, as all MHS staff serve as role models for students.
• Candidates should be "all in" and eager to engage actively with students.

Schedule

Full-time

Job Type

Standard

Job Posting

Jul 31, 2026

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Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. Read on equal opportunity and diversity, equal employment opportunity, and more.important MHS policies

Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. .Equal Opportunity Policy