Executive Assistant to SVP Gen Counsel & Corp Sec

Hershey Company; Hershey (PA); On-site; USD 80,000 - 115,000; Full time

Job summary

The Hershey Company is seeking an Executive Assistant to the SVP, General Counsel & Corporate Secretary in Hershey, PA. This role delivers comprehensive executive support, including calendar management, travel coordination, and high-level communications for the Legal Leadership Team.

You will handle confidential governance materials, support annual planning, budgeting tasks, and liaise with internal and external stakeholders to enable leadership effectiveness while maintaining data integrity and

Qualifications

• 5+ years of experience providing executive administrative support to senior leaders.
• Ability to manage confidential information with discretion.
• Strong organizational, communication, and time-management skills.
• Advanced proficiency with Microsoft 365 apps.

Responsibilities

• Provide Executive Support to the SVP, General Counsel & Corporate Secretary.
• Coordinate Board of Directors and Committee meeting logistics, materials distribution, and administrative follow-up.
• Manage Legal Department Operations, including budgeting, invoicing, and outside counsel coordination.
• Facilitate Executive Communications and draft/edit correspondence for leadership.
• Maintain Confidential Records and Information with strong data integrity.

Skills

Executive support

Calendar management

Travel arrangements

Budget administration

Executive communications

Tools

Microsoft 365

PowerPoint

Excel

Job description

Note: To protect the confidentiality, privacy, and security of The Hershey Company, its personnel, and its interview process, the use of artificial intelligence (AI) tools during interviews to listen, transcribe, record, or assist with answering interview questions is prohibited unless explicitly approved in advance. This is consistent with local data protection laws.

Note: To protect the confidentiality, privacy, and security of The Hershey Company, its personnel, and its interview process, the use of artificial intelligence (AI) tools during interviews to listen, transcribe, record, or assist with answering interview questions is prohibited unless explicitly approved in advance. This is consistent with local data protection laws.

Note: To protect the confidentiality, privacy, and security of The Hershey Company, its personnel, and its interview process, the use of artificial intelligence (AI) tools during interviews to listen, transcribe, record, or assist with answering interview questions is prohibited unless explicitly approved in advance. This is consistent with local data protection laws.

If you apply for a role at Hershey through our career’s website, we may use technologies that use automation to filter your candidacy based on objective criteria. We also use AI-enabled tools that help us facilitate the selection of our future Hershey talent. These tools may help with activities such as matching and scoring candidates to roles based on requirements and scheduling interviews. These systems process only the information you provide in your application, including your resume, work history, education, and responses to screening questions. While these technologies assist with certain steps in our recruitment process and may provide recommendations, all final decisions, including those affecting whether candidates advance to subsequent stages in the applicant process, are made by our talent acquisition teams with meaningful human review and independent judgment. Depending on your location and the specific role you apply for, additional disclosures about our use of AI in recruitment may be provided to you separately.

Executive Assistant to SVP Gen Counsel & Corp Sec

Why Hershey:

At The Hershey Company, our culture is rooted in purpose and inspired by Milton Hershey’s enduring vision that business should create opportunity for others. Through our commitment to corporate philanthropy, we create positive impact by supporting communities, helping children thrive, and operating as a business for good. This includes our deep and long standing partnership with Milton Hershey School, where we invest in education, workforce readiness, and hands on engagement to help students succeed beyond the classroom. Supported by strategic grantmaking, product donations, cross brand collaboration, and strong employee volunteerism, Hershey offers a place to work where making a difference—locally and globally is part of how we do business every day.

Job Overview

Location: Hershey, PA

The Executive Assistant to the SVP, General Counsel & Corporate Secretary provides comprehensive executive support to the SVP, General Counsel & Secretary and serves as a strategic administrative partner to the Legal Leadership Team. This role requires exceptional judgment, discretion, and professionalism while managing highly confidential legal, corporate governance, and executive matters. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, executive communications, meeting coordination, and operational support across the Legal Department.

Key Responsibilities

Provide Executive Support

• Manage complex and dynamic executive calendars, including prioritization of competing business demands.
• Coordinate domestic and international travel arrangements, expense reporting, and executive logistics.
• Prepare presentations, briefing materials, agendas, and correspondence for leadership meetings.
• Anticipate needs and proactively support the SVP's priorities and commitments.

Support Corporate Governance Activities

• Coordinate Board of Directors and Committee meeting logistics, materials distribution, and administrative follow-up, as applicable.
• Assist with the preparation and organization of governance documentation and records.
• Maintain strict confidentiality regarding sensitive company, legal, and governance matters.

Manage Legal Department Operations

• Coordinate Legal Leadership Team meetings, department events, and special projects.
• Support annual planning activities, budget administration, invoice processing, and outside counsel coordination.
• Track deliverables, action items, and key deadlines to ensure timely execution.

Facilitate Executive Communications

• Serve as a key point of contact for senior leaders, business partners, and external stakeholders.
• Draft, edit, and manage executive communications and departmental correspondence.
• Exercise sound judgment when handling sensitive and confidential inquiries.

Maintain Confidential Records and Information

• Organize and maintain legal documents, contracts, and other sensitive business information.
• Ensure records are maintained in accordance with company policies and established procedures.
• Support document management, filing, and administrative systems with a strong focus on accuracy and data integrity.

Required

• 5+ years of experience providing executive administrative support to senior leaders, preferably at the Vice President or Senior Vice President level.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Exceptional organizational, communication, and time management skills.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Preferred

• Experience supporting Legal, Corporate Affairs, Compliance, Corporate Secretary, Executive Leadership, or Board Governance functions.
• Experience coordinating Board or Committee materials and executive-level meetings.
• Strong project coordination and stakeholder management skills.

The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

You may request a reasonable accommodation if you are unable or limited in your ability to use or access our online application process as a result of a disability.
You can request an accommodation via phone or email.

To request an accommodation via phone, please call [phone] and leave a voicemail with your contact information. You may also email a request for accommodation to [e-mail]. Please be sure to include “Accommodation Needed” in the subject line. This will ensure that your email is routed to the appropriate contact who will handle your request.