Legal Secretary

Jobot; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Jobot is seeking an experienced Legal Secretary to join our legal team in Manhattan. This full-time, permanent role focuses on real estate, commercial, and residential matters, providing comprehensive secretarial and administrative support.

The ideal candidate has at least 5 years' experience, is proficient in MS Office and legal research software, and demonstrates outstanding organizational and communication skills while handling confidential information with discretion.

Qualifications

• Minimum 5 years as a Legal Secretary in real estate, commercial, and residential sectors.
• Proficient in Microsoft Office Suite and legal research software.
• Excellent organizational and multitasking abilities under pressure.
• Strong written and verbal communication skills.
• Attention to detail and high accuracy.
• Ability to handle confidential information with discretion.
• Familiarity with legal language and document preparation.
• Able to work independently and as part of a team.
• Diploma in Legal Secretarial Studies or related field preferred.

Responsibilities

• Provide full secretarial support to the legal team including arranging meetings, managing diaries, and handling correspondence.
• Prepare, edit, and format legal documents and correspondence such as court forms and statements.
• Manage and organize case files and documentation, ensuring all relevant information is easily accessible and up-to-date.
• Conduct legal research as directed by attorneys, compiling and analyzing information for the preparation of reports or legal advice.
• Communicate effectively with clients, colleagues, and other professionals such as court officials and other solicitors.
• Assist in the preparation of legal arguments, applications, declarations, and motions.
• Manage client billing by preparing, finalizing, and delivering client invoices.
• Maintain a high level of confidentiality and discretion in all aspects of work.
• Support the team in ensuring compliance with all regulatory requirements.

Skills

Microsoft Office

Legal research software

Organization

Communication

Discretion

Legal language

Independent & team work

Education

Diploma in Legal Secretarial Studies

Tools

Legal research software

Job description

We are seeking an experienced and dynamic Legal Secretary to join our esteemed legal team. This is a full-time, permanent position that offers a challenging and rewarding work environment for individuals passionate about law, particularly in the areas of real estate, commercial, and residential sectors. The successful candidate will provide comprehensive secretarial and administrative support to our legal team, ensuring the smooth running of the office and effective case management.

Salary: $70,000 - $90,000 per year

Based in Manhattan we are an award-winning Lawfirm specializing in Real Estate Law across New York and the USA.

Responsibilities

1. 1. Provide full secretarial support to the legal team including arranging meetings, managing diaries, and handling correspondence.
2. 2. Prepare, edit, and format legal documents and correspondence such as court forms and statements.
3. 3. Manage and organize case files and documentation, ensuring all relevant information is easily accessible and up-to-date.
4. 4. Conduct legal research as directed by attorneys, compiling and analyzing information for the preparation of reports or legal advice.
5. 5. Communicate effectively with clients, colleagues, and other professionals such as court officials and other solicitors.
6. 6. Assist in the preparation of legal arguments, applications, declarations, and motions.
7. 7. Manage client billing by preparing, finalizing, and delivering client invoices.
8. 8. Maintain a high level of confidentiality and discretion in all aspects of work.
9. 9. Support the team in ensuring compliance with all regulatory requirements.

Qualifications

1. 1. A minimum of 5 years of experience as a Legal Secretary, preferably within the real estate, commercial, and residential sectors.
2. 2. Proficient in Microsoft Office Suite and legal research software.
3. 3. Exceptional organizational skills, with the ability to prioritize tasks and work under pressure.
4. 4. Excellent verbal and written communication skills.
5. 5. Strong attention to detail and high levels of accuracy.
6. 6. Proven ability to handle sensitive and confidential information with discretion.
7. 7. Understanding of legal language and principles, including experience in the preparation of legal documents.
8. 8. Ability to work independently and as part of a team, demonstrating a proactive and dedicated approach to work.
9. 9. A diploma in Legal Secretarial Studies or a related field is preferred.

This is an excellent opportunity for a seasoned Legal Secretary to further their career in a supportive and professional environment.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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