Legal Administrative Assistant

Jobot Consulting; Addison (TX); Remote; USD 36,000 - 41,000; Full time

Job summary

Jobot Consulting seeks a Legal Administrative Assistant for a fully remote role with a large law firm (1000+ attorneys). You will support the legal department with filing, drafting, proofreading, and calendar management while handling contracts, briefs, and depositions.

The position requires 5+ years in a similar legal role and excels in billing accuracy. We value confidentiality, professional communication, and meticulous organizational skills.

Qualifications

• Minimum of 1 year of experience in a legal administrative role.
• Proficiency in legal terminology and procedures.
• Strong experience in invoicing and billing, with a keen eye for detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to conduct legal research and summarize findings.
• Strong interpersonal skills and the ability to work effectively with a diverse range of individuals.
• High level of discretion and the ability to handle sensitive information confidentially.
• Bachelor’s degree preferred.

Responsibilities

• Managing and executing administrative and clerical tasks such as organizing files, drafting and proofreading correspondence, and managing schedules.
• Assisting with the preparation of legal documents, including contracts, briefs, wills, and depositions.
• Conducting legal research and summarizing findings in a clear and concise manner.
• Coordinating and scheduling meetings, depositions, and court dates, ensuring all parties are informed and all necessary materials are prepared.
• Handling invoicing and billing procedures, including tracking billable hours, preparing invoices, and following up on payments.
• Maintaining confidentiality and exercising discretion when handling sensitive information.
• Liaising with clients, court officials, and other legal professionals in a professional and courteous manner.
• Assisting with case management, including tracking deadlines, maintaining case files, and following up on outstanding matters.

Skills

Attention to detail

Legal terminology & procedures

Invoicing & billing

Written and verbal communication

Organizational skills

Discretion & confidentiality

Client liaison

Meeting deadlines

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Legal Administrative Assistant needed FULLY REMOTE- Large 1000+ Attorney Firm

This Jobot Consulting Job is hosted by: James Moon

Salary: $26 - $30 per hour

A bit about us:

Large Law firm with over 1000 attorneys, globally recognized.

Why join us?

• Stable, long term growth
• Join a well established team who is invested in your growth, development and continued success
• Strong benefits
• Excellent culture and peers

Job Details

Are you a detail-oriented, organized, and experienced professional with a knack for legal administrative tasks? If so, we have an exciting opportunity for you to join our dynamic team as a Legal Administrative Assistant. This role offers a unique opportunity to be part of a high-performing team, providing critical support in a fast-paced and challenging environment. You will be instrumental in ensuring smooth operations within the legal department, applying your knowledge and expertise in legal procedures, terminology, and documents. This role requires 5+ years of experience in a similar role, preferably within the legal industry.

Responsibilities

• Managing and executing administrative and clerical tasks such as organizing files, drafting and proofreading correspondence, and managing schedules.
• Assisting with the preparation of legal documents, including contracts, briefs, wills, and depositions.
• Conducting legal research and summarizing findings in a clear and concise manner.
• Coordinating and scheduling meetings, depositions, and court dates, ensuring all parties are informed and all necessary materials are prepared.
• Handling invoicing and billing procedures, including tracking billable hours, preparing invoices, and following up on payments.
• Maintaining confidentiality and exercising discretion when handling sensitive information.
• Liaising with clients, court officials, and other legal professionals in a professional and courteous manner.
• Assisting with case management, including tracking deadlines, maintaining case files, and following up on outstanding matters.

Qualifications

• Minimum of 1 year of experience in a legal administrative role.
• Proficiency in legal terminology and procedures.
• Strong experience in invoicing and billing, with a keen eye for detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to conduct legal research and summarize findings.
• Strong interpersonal skills and the ability to work effectively with a diverse range of individuals.
• High level of discretion and the ability to handle sensitive information confidentially.
• Bachelor’s degree preferred.

This is a fantastic opportunity for a seasoned professional to apply their skills and experience in a challenging and rewarding environment. If you have a passion for legal administration and a commitment to excellence, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy