Legal Assistant or Paralegal

BEST Workforce Partners; Coral Gables (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

BEST Workforce Partners is seeking a full-time Legal Assistant or Paralegal for a client firm in Coral Gables, FL. The role is on-site and supports day-to-day case work, calendars, deadlines, and document preparation.

The ideal candidate is bilingual (English and Spanish), demonstrates strong written and verbal communication, and can handle multiple deadlines with confidentiality while using Word, Outlook, and Adobe Acrobat.

Qualifications

• Fluent in English and Spanish with strong written and verbal skills.
• Excellent grammar and attention to detail.
• Experience with Word, Outlook, Adobe Acrobat and case-management software.

Responsibilities

• Maintain attorney calendars, schedule hearings, depositions, mediations, and client meetings, and track court deadlines so nothing is missed.
• Serve as courteous first point of contact — answer calls, conduct initial intake, gather documents, etc.
• Open, organize, and maintain physical and electronic case files, ensuring documents are complete, correctly named, and easy to retrieve.
• Handle mail, scanning, copying; and assist with billing time entries, as needed.

Skills

Bilingual English/Spanish

Strong communication

Confidentiality

Tools

Microsoft Word

Outlook

Adobe Acrobat

Case management software

Job description

BEST Workforce Partners is looking for a full-time Legal Assistant or Paralegal for a client based in Coral Gables, FL.

The open role is for an on-site Legal Assistant or Paralegal at a law firm in Coral Gables, FL. The ideal candidate will be the backbone of the day-to-day case work: keeping calendars and deadlines on track, preparing and filing documents accurately. Tasks may include but are not limited to:

Calendar and deadlines:

Maintain attorney calendars, schedule hearings, depositions, mediations, and client meetings, and track court deadlines so nothing is missed.

Client contact:

Serve as a courteous first point of contact — answer calls, conduct initial intake, gather documents, etc.

Case files:

Open, organize, and maintain physical and electronic case files, ensuring documents are complete, correctly named, and easy to retrieve.

Administrative support:

Handle mail, scanning, copying; and assist with billing time entries, as needed.

Qualifications

• Candidate must be fluent in both English and Spanish.
• Strong written and verbal communication skills, with careful attention to grammar and detail.
• Proficiency in Microsoft Word, Outlook, and Adobe Acrobat, and comfort learning case-management software.
• Ability to manage multiple deadlines, prioritize competing tasks, and work with a high degree of confidentiality and discretion.

Preferences

• Previous experience as a legal assistant, legal secretary or in an office administrative role is preferred.