Legal Assistant

Weber Gallagher Simpson Stapleton Fires & Newby LLP.; Coral Gables (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401K

Medical benefits

Bonuses

Job summary

Weber Gallagher Simpson Stapleton Fires & Newby LLP. in Coral Gables seeks a highly motivated Legal Assistant to support attorneys in insurance defense, premises liability and family law. You will handle case management, drafting, filing, and client communication in a fast-paced, collaborative environment.

The role requires 3+ years in litigation support, a bachelor's degree or ABA-approved paralegal certificate, and strong organization. Hybrid schedule: 4 days on-site.

Qualifications

• 3+ years of experience as a Legal Assistant supporting attorneys in litigation and related practice areas.
• Bachelor’s degree and/or Paralegal Certificate from ABA-approved program preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience coordinating court filings, scheduling, and case management activities.

Responsibilities

• Assist attorneys in all aspects of insurance defense, premises liability, and family law matters.
• Prepare, edit, and file legal documents with Florida courts in accordance with applicable rules and procedures.
• Draft correspondence, pleadings, discovery requests and responses, motions, notices, and other legal documents.
• Coordinate and schedule hearings, mediations, depositions, client meetings, and other case-related events.
• Maintain attorney calendars and monitor case deadlines.
• Organize and maintain client files, ensuring case records are accurate, complete, and up to date.
• Communicate professionally with clients, courts, opposing counsel, expert witnesses, insurance representatives, and other third parties.
• Assist with billing, expense tracking, and other administrative functions as needed.
• Provide general litigation and case management support.
• Perform additional duties as assigned.

Skills

Litigation support

Org skills

Communication

Multitasking

Education

Bachelor’s degree / ABA-approved Paralegal certificate

Tools

Microsoft Office Suite

Job description

Weber Gallagheris seeking a highly motivated and detail-oriented Legal Assistant to join our Coral Gables office, supporting attorneys in the areas of insurance defense,premises liability, and family law. This is an excellent opportunity to become an integral part of a collaborative legal team, providing essential administrative and litigation support while contributing to the successful handling of a diverse caseload.

As a Legal Assistant, you will work closely with attorneys and legal staff on all aspects of case management, litigation support, and client service. We are looking for a candidate who is organized, proactive, and eager to take ownership of responsibilities while developing their legal career in a fast-paced and supportive environment.

Responsibilities

• Assist attorneys in all aspects of insurance defense, premises liability, and family law matters.
• Prepare, edit, and file legal documents with Florida courts in accordance with applicable rules and procedures.
• Draft correspondence, pleadings, discovery requests and responses, motions, notices, and other legal documents.
• Coordinate and schedule hearings, mediations, depositions, client meetings, and other case-related events.
• Maintain attorney calendars and monitor case deadlines.
• Organize and maintain client files, ensuring case records are accurate, complete, and up to date.
• Communicate professionally with clients, courts, opposing counsel, expert witnesses, insurance representatives, and other third parties.
• Assist with billing, expense tracking, and other administrative functions as needed.
• Provide general litigation and case management support.
• Perform additional duties as assigned.

Requirements

• 3+ years of experience as a Legal Assistant supporting attorneys in litigation, insurance defense, premises liability, family law, or related practice areas.
• Bachelor’s degree and/or Paralegal Certificate from an ABA-approved program, preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Experience coordinating court filings, scheduling, and case management activities.
• Proficiency in Microsoft Office Suite, required.
• Ability to work independently while collaborating effectively with attorneys and staff.
• Ability to work a hybrid schedule, 4 days per week on-site in our Coral Gables office.

Weber Gallagher is a thriving and growing firm with more than 160 legal professionals in 13 locations. The firm is an equal-opportunity employer offering a friendly office environment, competitive salaries, bonuses and generous benefits, including 401K and medical.

Equal employment opportunity is provided to all employees and applicants for employment without regard to a person’s race, color, religion, age, gender, sex, sexual orientation, gender identity, pregnancy, ancestry, physical handicap, disability, national origin, genetic information, marital status, veteran status, disability, or any other factor/ status in accordance with applicable federal, state and local laws.