Legal Assistant (Operations & Risk Support) - Northwest Suburbs

Beacon Hill; Hoffman Estates (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid leave

Job summary

Beacon Hill is seeking a detail-oriented Legal Assistant to support the Legal Operations & Risk team. This entry-level role covers insurance and claims administration, billing, and general legal administrative tasks in a fast-paced environment.

Responsibilities include processing claims, collecting documentation, maintaining records, reviewing invoices, and supporting budgeting and calendar coordination for the legal team.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 1–3 years in legal, compliance, insurance or administrative support roles.
• Proficiency with MS Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Assist with processing, tracking, and administration of insurance claims.
• Coordinate with internal/external partners to collect documentation and monitor claim progress.
• Maintain accurate records related to claims, insurance matters and legal correspondence.
• Review invoices, billing statements and expenses for legal and insurance functions.
• Support budget tracking and reporting for legal and risk-related expenditures.
• Provide administrative support to the legal team including document prep and calendar coordination.

Skills

MS Office

Organizational skills

Written and verbal communication

Teamwork

Education

Bachelor's degree or equivalent in Business/Legal Studies/Risk Management

Tools

Microsoft Office Suite

Job description

Legal Assistant (Legal Operations & Risk Support)

We are seeking a detail-oriented and proactive Legal Assistant to support a dynamic Legal Department. This entry-level role provides critical support across legal operations, including insurance and claims administration, billing, and general legal administrative functions. The ideal candidate is highly organized, collaborative, and eager to grow within a fast-paced, cross-functional environment.

Key Responsibilities

• Assist with the processing, tracking, and administration of insurance claims, including auto, workers' compensation, and related matters
• Coordinate with internal stakeholders and external partners to collect documentation and monitor claim progress
• Maintain accurate and organized records related to claims, insurance matters, and legal correspondence
• Review and process invoices, billing statements, and expense-related documentation for legal and insurance functions
• Support budget tracking and reporting for legal and risk-related expenditures
• Provide administrative support to the legal team, including document preparation, filing, and calendar coordination
• Organize and maintain legal files, case records, and compliance documentation in accordance with established procedures
• Facilitate communication between internal departments, external counsel, and third-party vendors
• Handle confidential and sensitive information with a high level of discretion and professionalism
• Perform additional administrative and operational duties as assigned

Qualifications

• Bachelor's degree in Business, Legal Studies, Risk Management, or a related field (or equivalent experience)
• 1-3 years of experience in a legal, compliance, insurance, or administrative support role
• Basic familiarity with legal and insurance terminology and documentation practices
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively in a fast-paced environment
• Professional office setting with occasional interaction in operational environments.

Only qualified candidates will be contacted.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.