Legal Assistant & Office Admin - Court & Client Support

Adams & Martin Group; Saint Paul (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Adams & Martin Group in the South Metro is seeking a Legal Assistant/Office Administrator to join their law firm in a full-time, onsite role. You will support attorneys by managing client communications, case docs, and scheduling.

The position emphasizes organization, accuracy, and professional client service, with duties spanning document preparation, file management, and liaison with courts and agencies to coordinate hearings and filings.

Qualifications

• Must have a high school diploma; post-secondary education or training preferred
• Experience in a legal environment is expected; comfort with legal research and writing

Responsibilities

• Communicate with clients and external parties via phone, email, and in person.
• Maintain and update case management and related internal systems.
• Monitor and document emails and voicemails and keep files up to date.
• Liaise with courts and administrative agencies for hearings and appearances.
• Draft, prepare, and transmit legal correspondence; finalize documents for submission.
• Prepare attorneys for meetings and court appearances with all materials.
• Review and process verification responses from Minnesota counties.
• Collaborate with assessors on Medical Assistance applications.
• Create renewal task lists and enter time/billing information accurately.
• Open, organize, and manage new client and firm files; close files when done.
• Scan, upload, save, and file documents; maintain physical files.
• Prepare for client reviews by drafting and printing materials.
• Lead client signing meetings and document processing.
• Handle mailings of deeds and other materials requiring printing and mailing.
• Update procedures and train new team members as needed.
• Perform additional duties including greeting clients and supporting meetings

Skills

Legal research

Legal writing

Client communication

Education

High school diploma

Job description

Adams & Martin Group in the South Metro is seeking a Legal Assistant/Office Administrator to join their law firm in a full-time, onsite role. You will support attorneys by managing client communications, case docs, and scheduling.

The position emphasizes organization, accuracy, and professional client service, with duties spanning document preparation, file management, and liaison with courts and agencies to coordinate hearings and filings.