Legal Assistant

Adams-; Saint Paul (MN); On-site; USD 48,000 - 64,000; Full time

Job summary

Adams & Martin Group seeks a Legal Assistant/Office Admin to join a South Metro law firm in Saint Paul, Minnesota. The role is direct hire with onsite work. Responsible for client communications, case/file management, scheduling, drafting correspondence, and supporting attorneys in preparing for hearings and meetings.

The position requires a high school diploma, prior experience in a legal environment, and strong organization. Salary is USD56,000 per year with full-time hours.

Qualifications

• High school diploma required; advanced training preferred.
• Experience in a legal environment including research, writing, and laws/regulations understanding.
• Previous Legal Assistant experience strongly preferred.

Responsibilities

• Communicate with clients and external parties, building professional relationships.
• Maintain and update case management, document management, and related internal systems.
• Monitor and document emails and voicemails, ensuring records are complete.
• Liaise with courts and administrative agencies regarding hearings and appearances.

Skills

Client communication

Legal research

Legal writing

Scheduling

Education

High school diploma

Experience in legal environment

Legal Assistant experience preferred

Job description

Legal Assistant (JN -092026-431126) Saint Paul, Minnesota

Salary: USD56000 - USD56000 per year

Adams & Martin Group is seeking a Legal Assistant/Office Admin to join a law firm in the South Metro. This is a direct hire opportunity with an onsite work model.

The Legal Assistant's responsibilities include:

• Communicate with clients and external parties, building and maintaining professional relationships via phone, email, and in person
• Maintain and regularly update case management, relationship management, document management, and other essential internal systems
• Monitor, retrieve, and distribute emails and voicemails, ensuring all communications are properly documented in the Firm's paper and/or electronic files
• Liaise with courts and administrative agencies regarding hearings, motions, and appearances, serving as the Firm's primary administrative and scheduling contact
• Draft, prepare, and transmit legal correspondence at the direction of attorneys; finalize attorney-drafted documents for submission to courts, clients, co-counsel, and opposing counsel
• Ensure attorneys are fully prepared for meetings and court appearances by organizing and providing all necessary materials
• Review and process verification request responses received from Minnesota counties
• Collaborate with assessors to determine and track the status of Medical Assistance applications
• Create Medical Assistance renewal task lists and enter time and billing information accurately
• Open, organize, and manage new client and Firm files; properly close files upon case completion
• Scan, upload, save, and file all client-provided documents (digital uploads, in-person drop-offs, and mailed items), including maintaining physical files
• Prepare for client reviews by drafting, printing, and scanning meeting materials
• Lead client signing meetings, including document preparation and printing, meeting facilitation, responding to client questions, processing executed documents, and maintaining proper records
• Handle mailings of original deeds, Financial Advisor documentation, affidavits, and other materials requiring printing, processing, and mailing
• Update procedures, templates, and related materials as changes occur, and assist with training new team members when applicable
• Perform additional administrative duties as assigned, including greeting clients, managing mail, supporting meetings, and handling client drop-offs

Qualifications:

• A high school diploma is required; post-secondary education or advanced training is preferred
• Prior experience in a legal environment is expected, along with comfort in legal research, writing, and understanding applicable laws and regulations
• Previous Legal Assistant experience is strongly preferred