Legal Assistant | Litigation | Miami

Shutts & Bowen LLP; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Shutts & Bowen LLP, a full-service law firm in Miami, is looking for a Legal Assistant to support its Litigation Practice Group. The ideal candidate will have at least five years of law firm experience, particularly in defense litigation, along with knowledge of Federal and State court procedures.

This role requires effective communication skills, the ability to handle multiple tasks under pressure, and proficiency in Microsoft Office and legal billing software.

Qualifications

• At least five years of law firm experience as a defense litigation legal assistant.
• Experience working collaboratively with multiple attorneys.
• Ability to work effectively under pressure and manage multiple assignments.

Responsibilities

• Assist attorneys by managing electronic and paper case files.
• Schedule hearings and appointments.
• Draft and proofread legal documents and correspondence.

Skills

Law firm experience

Federal court rules knowledge

State court rules knowledge

Microsoft Office proficiency

Multitasking ability

Effective communication skills

Tools

iManage

SmartTime

Aderant

Job description

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for its Litigation Practice Group in the Miami office.

Essential Functions

• Experience working in a mid- to large-sized firm and collaborating with various departments across the firm to handle multiple responsibilities, including case openings, conflict checks, billing, records, and more.
• Must have strong knowledge of Federal and State court rules of procedure, including understanding the requirements to calculate deadlines.
• Schedule hearings and appointments in coordination with the attorneys.
• Effective oral and written communication skills are essential for drafting and proofreading correspondence, pleadings, and other legal documents.
• Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments.
• Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, and delivering bills to clients in both electronic and paper formats.
• Managing electronic and paper case files.
• Handle incoming and outgoing mail and other correspondence—answer, screen, direct, and place telephone calls and emails.
• Physical attendance and punctuality at the workplace.
• Other duties may be assigned as needed.

Required Skills/Abilities

• Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience.
• Experience in working with multiple attorneys is required.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance multiple assignments and workflow from various attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required.
• Knowledge of iManage, SmartTime, and Aderant.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Shutts & Bowen is an Equal Opportunity Employer.