Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A.; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Employer-paid life insurance

401(k) plan match

Paid vacation

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. is seeking a full-time Legal Assistant in Miami, FL. The role involves supporting attorneys in civil defense litigation, drafting documents, and managing trial calendars.

Ideal candidates have 3+ years of experience in a fast-paced legal environment and strong skills in Microsoft Office Suite. The firm offers competitive salaries and comprehensive benefits.

Qualifications

• 3+ years of experience supporting litigators, particularly in civil defense.
• Experience with Florida State filing and federal E-filing.
• Strong computer skills in Microsoft Office applications.

Responsibilities

• Draft and prepare legal documents under attorney supervision.
• Maintain calendar for trial and discovery deadlines.
• Schedule depositions and hearings.
• Organize and manage legal files.
• Monitor files and escalate issues as necessary.
• Handle time entry on billing software.
• E-file documents using court databases.

Skills

Legal assistant experience

Civil defense litigation knowledge

E-filing experience

Proficiency in Microsoft Office

Communication skills

Organizational skills

Education

High School Diploma or equivalent

Job description

Quintairos, Prieto, Wood & Boyer, P.A., a multi‑office national firm, has an immediate opening for a full‑time Legal Assistant in our Miami, FL Office. The individual in this role will assist attorneys defending civil defense litigation matters. This is a hands‑on position that involves working collaboratively with clients and employees of the firm.

Responsibilities

• Under attorney direction, drafts and prepares correspondence and other written documents as required, including responses, reports, filings, pleadings, answers, motions, interrogatories, letters, and other documents as necessary.
• Maintains calendar for trial and discovery deadlines.
• Schedules depositions, hearings, appointments, and any other legal proceedings necessary for attorneys.
• Ensures organization of files, including opening, closing, management, and maintenance of files.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to the case.
• Assists attorneys with time entry on billing software.
• Prepares and handles tracking and disposition of subpoenas or other requests for information as needed. Issues subpoenas as needed.
• E‑file documents using state and federal court databases.
• Performs other duties as assigned.

Qualifications

• 3+ years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high‑volume, fast‑paced law firm environment.
• Strong working knowledge of the area of specialization preferred (general liability and/or insurance defense). Experience handling first‑party property defense cases is a plus.
• Florida State filing, including E‑Filing experience required. Federal E‑Filing experience using PACER is a plus.
• Proficiency in Microsoft Office applications such as Word, Power Point and Outlook, and Excel required.
• Requires critical thinking skills, excellent communication and organizational skills, decisive judgment, and the ability to work with minimal supervision. Seeking someone who is a team player.
• High School Diploma or its equivalent.

Physical Demands

This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching, and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk, and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

Our firm offers competitive salaries and a comprehensive benefits package for full‑time hourly employees, including medical, dental & vision insurance, employer‑paid life insurance, employer‑paid short‑term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full‑time may vary.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.

QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast‑paced and challenging environment.