Litigation Legal Assistant

GEx Search; Sarasota (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A prestigious law firm in Sarasota is seeking a Litigation Legal Assistant to provide comprehensive legal administrative support. Candidates should possess a minimum of five years of Florida law firm experience and strong organizational skills. Responsibilities include managing case files, filing court pleadings, drafting legal documents, and supporting billing processes. This is a full-time, on-site position that demands attention to detail and proficiency in legal technology and Microsoft Office.

Qualifications

• Minimum five years of Florida law firm experience as a Litigation Legal Assistant and/or Paralegal.
• Proficiency in case management and billing systems.

Responsibilities

• Handle case opening, conflicts checks, and billing support.
• File pleadings in Federal and State courts.
• Draft and proofread correspondence and legal documents.
• Track expenses and process reimbursements.
• Schedule hearings and appointments.
• Maintain electronic and paper case files.

Skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office (Outlook, Word, Excel)

Ability to manage multiple priorities under tight deadlines

Tools

iManage

SmartTime

Aderant

Relativity

Job description

This position provides comprehensive legal administrative support within a fast-paced law firm environment, demonstrating professionalism, integrity, and excellence. The role requires strong knowledge of firm and practice-specific procedures, court rules, legal technology systems, and case management processes. Responsibilities include managing multiple projects, meeting deadlines, and communicating effectively with attorneys and staff.

Title: Litigation Legal Assistant

Location: Sarasota, Florida, United States

Industry: Must have Law Firm

Type: Full-time (100% On-Site)

Note: (Law firm experience needed)

Key Responsibilities:

• Handle case opening, conflicts checks, billing support, records, and coordination with firm departments.
• File pleadings in Federal and State courts in compliance with applicable rules and procedures.
• Draft and proofread correspondence, pleadings, and legal documents.
• Track expenses and process reimbursements and payments.
• Assist with billing processes, including time entry support, editing narratives, calendaring due dates, and invoice distribution.
• Schedule hearings and appointments in accordance with court requirements.
• Calculate and monitor deadlines to ensure timely filings.
• Maintain electronic and paper case files.
• Manage incoming and outgoing correspondence and communications.

Qualifications & Skills:

• Minimum five years of Florida law firm experience as a Litigation Legal Assistant and/or Paralegal.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and experience with case management and billing systems; knowledge of iManage, SmartTime, Aderant, and Relativity preferred.

This is an in-office position requiring regular attendance and the ability to perform standard office tasks, including typing and document review.