Litigation Legal Assistant - On-Site, Miami, FL

Cole, Scott & Kissane; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO 20 days

9 paid holidays

Health, dental, vision & life

Job summary

Cole, Scott & Kissane is seeking a full-time Litigation Legal Assistant in our Miami office to support two busy attorneys. Insurance Defense experience is required, with strong organizational and communication skills to thrive in a fast-paced litigation environment.

The candidate will assist with depositions, hearings, trials, and conferences, manage electronic files, calendar deadlines, and coordinate meetings. Proficiency in Litify, iManage, and MS Office is essential.

Qualifications

• 2–3 years experience as a legal assistant.
• Familiarity with legal procedures & terminology.
• Strong verbal and written communication skills.
• Understanding of Federal and Florida Rules of Civil Procedure.
• Experience with electronic filing in state and federal courts and calendaring.
• Knowledge of the litigation process.
• Knowledge of Florida E-Filing (ECF).
• Experience with Trial preparation.
• Advanced Microsoft Office skills; typing and organizational skills.
• Ability to work independently.
• Case/Document management using Litify, iManage, Outlook, Word, Excel, Adobe.
• Ability to multi-task in a fast-paced environment and stay calm under pressure.

Responsibilities

• Assist lawyers and paralegals with day-to-day litigation tasks.
• Prepare for depositions, hearings, trials, and conferences.
• Handle administrative duties: meetings, scheduling, calls, and file organization.
• Schedule hearings, depositions, mediations, and conferences.
• Compile and organize documents; prepare binders/folders.
• Gather and organize records and materials.
• Schedule and calendar events.

Skills

Insurance Defense

Litigation knowledge

Federal & Florida Rules

E-Filing/ECF

Microsoft Office

Verbal & written communication

Independent work

Case & Document management

Tools

Litify

iManage

Outlook

Word

Excel

Adobe

Job description

Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Litigation Legal Assistant for its Miami office. The candidate will work for two busy attorneys and therefore, Insurance Defense experience is required. This position requires strong organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel.

Job Duties

• Assist lawyers and paralegals on day to day tasks relating to litigation
• Assist attorneys in preparing for depositions, hearings, trials and conferences
• Administrative duties to include, but are not limited to, coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information
• Scheduling of hearings, pre-depositions, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required
• Compiling and organizing documents, preparing binders and/or folders.
• Gathering and organizing records, documents and other materials
• Scheduling and Calendaring

Legal Assistant Requirements and Qualifications

• Must have at least 2-3 years of experience as a legal assistant
• Familiarity with legal procedures & terminology
• Strong verbal and written communication skills
• Understanding of Federal and Florida Rules of Civil Procedure
• Experience with electronic filing in state and federal courts and calendaring
• Knowledge of the litigation process
• Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)
• Experience with Trial preparation
• Advanced skill level with Microsoft Office software, excellent typing and organizational skills
• Ability to work independently
• Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in Florida’s E-Portal System
• Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential. The candidate must have good written and verbal communication skills, good common sense, and excellent problem solving skills. Ideal candidate must be detail oriented, work well under pressure, and have a good attendance record

Benefits

• CSK offers top benefits that include 20 days of PTO, 9 paid holidays, health, dental, vision, life, long and short-term disability as well as long term care coverage, 401k, and more