Litigation Legal Assistant - On-Site, Miami, FL

Cole, Scott, & Kissane; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

20 days PTO

9 paid holidays

Health, Dental, Vision

Life Insurance

Disability Insurance

401k

Job summary

Cole, Scott & Kissane, a premier AV-rated litigation firm in Miami, seeks a full-time experienced Litigation Legal Assistant to support two busy attorneys in their Miami office. Insurance Defense experience is required and candidate must be on-site, with strong organizational and teamwork skills.

The role involves deposition/trial preparation, case management, e-filing in Florida and federal courts, and extensive MS Office use.

Qualifications

• Must have at least 2-3 years of experience as a legal assistant.
• Familiarity with legal procedures & terminology.
• Strong verbal and written communication skills.
• Understanding of Federal and Florida Rules of Civil Procedure.
• Experience with electronic filing in state and federal courts and calendaring.
• Knowledge of the litigation process.
• Knowledge of court procedures including Florida E-Filing (ECF).
• Experience with Trial preparation.
• Advanced skill level with Microsoft Office software, excellent typing and organizational skills.
• Ability to work independently.
• Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in Florida's E-Portal System.
• Ability to multi-task in a fast-paced environment and stay calm under pressure of multiple deadlines.

Responsibilities

• Assist lawyers and paralegals on day to day tasks relating to litigation.
• Assist attorneys in preparing for depositions, hearings, trials and conferences.
• Administrative duties including coordinating meetings, scheduling, answering and directing calls, maintaining electronic files, and updating case status.
• Scheduling hearings, pre-depositions, depositions, mediations, conferences, and other events.
• Compile and organize documents, prepare binders/folders.
• Gather and organize records and materials.
• Scheduling and Calendaring.

Skills

Insurance defense experience

Litigation support

Organizational skills

Teamwork

Excellent communication

Multi-tasking

Attention to detail

MS Office proficiency

Tools

Litify

iManage

Outlook

Word

Excel

Adobe

Florida E-Filing (ECF)

Job description

Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Litigation Legal Assistant for its Miami office. The candidate will work for two busy attorneys and therefore, Insurance Defense experience is required. This position requires strong organizational skills, ability to perform well within a team environment, and communicate professionally with clients and opposing counsel.

Please note that this is an ON-PREMISES position - Remote work is NOT offered. Please do not apply if you do not currently reside in South Florida.

Job Duties:

• Assist lawyers and paralegals on day to day tasks relating to litigation
• Assist attorneys in preparing for depositions, hearings, trials and conferences
• Administrative duties to include, but are not limited to, coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information
• Scheduling of hearings, pre-depositions, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required
• Compiling and organizing documents, preparing binders and/or folders.
• Gathering and organizing records, documents and other materials
• Scheduling and Calendaring

Legal Assistant Requirements and Qualifications:

• Must have at least 2-3 years of experience as a legal assistant
• Familiarity with legal procedures & terminology
• Strong verbal and written communication skills
• Understanding of Federal and Florida Rules of Civil Procedure
• Experience with electronic filing in state and federal courts and calendaring
• Knowledge of the litigation process
• Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)
• Experience with Trial preparation
• Advanced skill level with Microsoft Office software, excellent typing and organizational skills
• Ability to work independently
• Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in Florida's E-Portal System
• Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential. The candidate must have good written and verbal communication skills, good common sense, and excellent problem solving skills. Ideal candidate must be detail oriented, work well under pressure, and have a good attendance record

CSK offers top benefits that include 20 days of PTO, 9 paid holidays, health, dental, vision, life, long and short-term disability as well as long term care coverage, 401k, and more.

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