Legal Assistant | Corporate Practice Group | Tampa

Shutts & Bowen LLP; Tampa (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

Shutts & Bowen LLP in Tampa seeks a Legal Assistant to support attorneys in the Corporate Practice Group. The role involves document processing, calendar management, and billing, with emphasis on confidentiality and high‑quality client service.

The ideal candidate has 3+ years of law firm experience, strong typing and communication skills, and proficiency with Microsoft Office. Overtime flexibility is expected.

Qualifications

• 3+ years of law firm experience required.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Working knowledge of Microsoft Office applications.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Creates, edits, and proofs documents following firm procedures.
• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing and prebills; edits client, matter, and narratives as needed.
• Prepares attorneys’ expense reports and processes vendor invoices.
• Opens new matters and runs conflict checks.
• Maintains attorneys’ files and daily filing operations.
• Indexes and prepares files for storage and retrieval.
• Answers phones and relays messages accurately.
• Coordinates video conferencing (Zoom/Teams).
• Promotes productivity and teamwork; maintains confidentiality of information.
• Other duties as assigned.

Skills

Client service

Problem solving

Independent working

Quality focus

Attention to detail

Organization

Collaboration

Flexibility

Tools

Microsoft Office

Job description

Shutts & Bowen is seeking a Legal Assistant for our Tampa office to support Attorneys in the Firm's Corporate Practice Group. The Legal Assistant performs various administrative tasks, including providing high client service and support while consistently producing excellent work product.

Essential Functions

• Creates, edits, spell checks, and proofreads work products following the Firm’s established document processing methods and procedures to ensure accuracy and completeness.
• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits.
• Prepares attorneys’ expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ work paper and electronic files, including daily and regular filing.
• Indexes and prepares files for off‑site storage.
• Prints and organizes various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow‑up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.

Education And Experience

• 3+ years of law firm experience required.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Shutts & Bowen is an Equal Opportunity Employer.