Legal Assistant II

AmTrust Financial Services, Inc.; Boca Raton (FL); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical & Dental Plans

Life Insurance

Health Care Flexible Spending

Dependent Care

401k Savings Plans

Paid Time Off

Job summary

AmTrust Financial Services, Inc. seeks an in-house legal assistant to support two or more attorneys in Boca Raton, FL or Maitland, FL. The role follows a 4-days-in-office/1-day-remote schedule.

The position requires 2+ years of Florida workers' compensation experience, strong typing (70 wpm), and proficiency with Microsoft Office. You will manage calendars, draft pleadings, coordinate depositions, and maintain document integrity.

Qualifications

• Minimum typing speed of 70 wpm.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• 2+ years Florida workers' compensation experience required.
• Experience supporting multiple attorneys and meeting deadlines.
• Excellent written and verbal communication skills.
• Ability to work in a team environment with a positive attitude.

Responsibilities

• Provide legal assistant support to 2+ Attorneys.
• Flag critical documents and deadlines to protect clients and the company.
• Coordinate meetings, hearings, appointments, and depositions.
• Maintain attorney calendars and resolve conflicts.
• Draft templates for pleadings, motions, and correspondence.
• Assemble medical records and organize documentation.

Skills

Typing speed

Office suite

Organization

Attention to detail

Communication

Teamwork

Litify

Education

GED or HS diploma

Tools

Litify

Job description

Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work either in our Boca Raton, FL or our Maitland, FL offices. Please note, we work 4 days in office and 1 day remotely.

Responsibilities

• Provide Legal Assistant support to 2 or more Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, copy, scan, serve, E-file accordingly)
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and filing requirements
• Assist Managing Attorney and Manager with special assignments as needed.

Provide Backup Support When Needed

• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

Qualifications

• High school diploma or general education degree (GED)
• 2+ years’ Florida workers compensation experience required.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
• Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Organized, self- motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product
• Must possess excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude
• Experience with a document management platform (Litify a plus)

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What We Offer

• Medical & Dental Plans
• Life Insurance, including eligible spouses & children
• Health Care Flexible Spending
• Dependent Care
• 401k Savings Plans
• Paid Time Off

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.