Legal Assistant II

AmTrust Financial Services; Boca Raton (FL); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Hybrid work arrangement

Hybrid in-office + remote day

Job summary

AmTrust Financial Services is seeking an in-house legal assistant to support 2+ attorneys in Boca Raton or Maitland, FL. The role requires 2+ years in Florida workers’ compensation and strong MS Office skills. You will manage calendars, draft pleadings, and coordinate depositions.

The position operates in a hybrid model with 4 days in office and 1 day remote, supporting a fast-paced office environment and ensuring timely document processing and communications.

Qualifications

• Must have 2+ years Florida workers' compensation experience.
• Typing speed of at least 70 wpm and proficiency with Microsoft Office.
• Excellent written and verbal communication skills.

Responsibilities

• Provide Legal Assistant support to 2+ Attorneys.
• Identify and flag critical documents with deadlines to protect clients and company.
• Coordinate meetings, hearings, and depositions; manage attorney calendars.
• Prepare draft templates for pleadings, motions, and letters for attorney review.
• Assemble medical packets and document production for experts and claims.
• Maintain data integrity in the document management system and support paperless operations.

Skills

Typing 70 wpm

Attention to detail

Written and verbal communication

Time management

Teamwork

Independent working

Office administration

Education

High School Diploma or GED

Tools

Litify

Microsoft Office

Document management

Job description

Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work either in our Boca Raton, FL or our Maitland, FL offices.

Please note, we work 4 days in office and 1 day remotely.

Responsibilities

• Provide Legal Assistant support to 2 or more Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, copy, scan, serve, E-file accordingly)
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and filing requirements
• Assist Managing Attorney and Manager with special assignments as needed.

Provide backup support when needed:

• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

Qualifications

• High school diploma or general education degree (GED)
• 2+ years’ Florida workers compensation experience required.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
• Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Organized, self- motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product
• Must possess excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude
• Experience with a document management platform (Litify a plus)