Legal Assistant I

Old Dominion University; Norfolk (VA); On-site; USD 41,000 - 50,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks a Legal Assistant I to provide comprehensive administrative and executive support to University Counsel and Associate Counsels, coordinating schedules, correspondence, and document management to ensure efficient operation of the legal office.

The role requires strong written and verbal communication, meticulous organization, and the ability to handle confidential information, with a background in a legal office and a degree or higher education.

Qualifications

• Minimum two to five years in a legal office environment.
• Business school or higher education degree.
• At least two years of administrative assistant experience supporting a senior-level partner/executive.
• Valid driver’s license and willingness to undergo criminal background check.

Responsibilities

• Provide comprehensive administrative and executive support to University Counsel and Associate Counsels.
• Coordinate schedules, correspondence, and document management.
• Support legal and administrative processes and ensure compliance with procedures.

Skills

Microsoft Office

Team/Zoom scheduling

Confidential information handling

Professional image for executive-level

Effective communication (writing & Ver

Time management & multitasking

Driver’s license & background check

Education

Business school or higher education degree

Tools

Microsoft Office

Teams/Zoom scheduling

Job description

Posting Details

Position Information

Role Title

Admin and Office Spec III

Role Code

19013

Pay Band

03

Posting Details

Working Title

Legal Assistant I

Position Number

01170A

Department

GENERAL COUNSEL

Location

Norfolk, VA

Type of Position

Classified

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

The Legal Assistant I provides comprehensive administrative andexecutive support to University Counsel and Associate Counsels,ensuring the efficient operation of the legal office. The positioncoordinates schedules, correspondence, and document management;supports legal and administrative processes; and ensures compliancewith university and state procedures related to procurement,budgeting, and recordkeeping.

Knowledge, skills and abilities

• Demonstrated proficiency in the full suite of Windows andMicrosoft Office applications, and ability to schedule meetings viaTeams or Zoom
• Experience handling confidential and privilegedinformation
• Demonstrated ability to maintain a professional image suitablefor an executive-level office
• Exceptional written and verbal communication skills with theability to draft, proofread, and format legal documents, contracts,and correspondence with minimal oversight
• Strong multitasking ability; proficient in managing competingpriorities with tight deadlines
• Possess a valid driver’s license and will be subject to acriminal background check

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Administrative experience and experience working with legalconcepts

Additional Considerations (supplemental knowledge, skills,abilities, education, experience, licensure, certification)

• A minimum of two to five (5) years working in a legal officeenvironment
• Business school or higher education degree
• At least two years of administrative assistant experiencesupporting a senior-level partner/executive

Conditions of Employment

Monday – Friday, 8:30 to 5:30

This is not a telework-eligible position.

Annual Salary/Hourly Rate

Salary is commensurate with education and experience and begins at$ - 45,000

Posting Detail Information

Job Requisition Number

S03401

Job Open To

General Public

Open Date

10/14/2026

Close Date

12/14/2026

Open Until Filled

No

Special Instructions Summary

None

Criminal Background Check

The final candidate is required to complete a criminal historycheck.

Equity Statement

It is the policy of Old Dominion University to provide equalemployment, educational and social opportunities for all persons,without regard to race (or traits historically associated with raceincluding hair texture, hair type, and protective hairstyles suchas braids, locks, and twists), color, religion, sex or gender(including pregnancy, childbirth, or related medical conditions),national origin, gender identity or expression, age, veteranstatus, disability, political affiliation, sexual orientation orgenetic information. Individuals from minoritized communities,women, veterans and individuals with disabilities are encouraged toapply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonableaccommodation, please contact the Division of Talent Management andCulture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through theCommonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need toprovide their AHP Letter (formerly called a Certificate ofDisability) provided by the Department for Aging &Rehabilitative Services ( DARS ), or the Department for the Blind& Vision Impaired ( DBVI ). Service-Connected Veterans may alsoapply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other mannerdiscriminate against employees or applicants because they haveinquired about, discussed, or disclosed their own pay or the pay ofanother employee or applicant. However, employees who have accessto the compensation information of other employees or applicants asa part of their essential job functions cannot disclose the pay ofother employees or applicants to individuals who do not otherwisehave access to compensation information, unless the disclosure is(a) in response to a formal complaint or charge, (b) in furtheranceof an investigation, proceeding, hearing, or action, including aninvestigation conducted by the employer, or consistent withcontractor’s legal duty to furnish information.