PCard Program Administrator

Old Dominion University; Norfolk (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Old Dominion University is seeking a Procurement Officer II to manage the PCard program, ensure compliance with Commonwealth and University policies, and provide ongoing training. The role includes audits of cardholder transactions, analysis of procurement programs, and support for supplier diversity initiatives.

The position requires thorough knowledge of procurement regulations, strong analytical and communication skills, and the ability to work independently in a multi-task environment.

Qualifications

• Comprehensive knowledge of state procurement laws, rules and regulations.
• Experience with procurement software and information systems.
• Proven ability to manage moderate-dollar procurements and provide excellent customer service.
• Ability to analyze complex specifications and prepare technical documents.
• Strong communication skills and reporting abilities.
• Experience in government procurement environments preferred.

Responsibilities

• Manages PCard program and ensures compliance with policies and procedures.
• Performs monthly audits and provides training and technical assistance.
• Analyzes procurement programs to identify outreach and supplier-diversity opportunities.
• Develops and monitors contracts and compliance strategies.

Skills

State procurement laws knowledge

Software programs & systems knowledge

Procurement practices knowledge

Accounting systems & procedures

Excellent oral & written communication

Drafting technical docs & contracts

Evaluate specifications & analyze

Independent work in multi-task env

Education

Bachelor’s Degree in Business or related field

NIGP CPPB/CPPO or ISM CPM certification (or eligible)

Virginia certification as VCO or CUPO (or eligible)

Job description

Posting Details

Role Title Procurement Officer II

Role Code 19152

Pay Band 05

Working Title PCard Program Administrator

Position Number 00242A

Department PROCUREMENT SERVICES

Location Norfolk, VA

Type of Position Classified

EEO Category B Professionals

Job Description

Job Description Manages PCard program and is responsible for compliance issues asdirected, which includes training, monthly audit requirements ofcardholder transactions for appropriateness and compliance withCommonwealth and University procurement policies, procedures andprograms. Perform independent reviews for accountability andcompliance of pcard transactions and provide on-going training,reporting, technical assistance. Provide analysis of procurementprograms to identify opportunities for outreach and educationrelated to supplier diversity ( SWAM ) as well as contractdevelopment and compliance monitoring strategies.

Knowledge, skills and abilities

• Thorough knowledge of State procurement laws, rules andregulations.
• Thorough knowledge of software programs andsystems.
• Considerable knowledge of business practices concerning procurement.
• Working knowledge of accounting systems andprocedures.
• Excellent oral and written communication skills.
• Demonstrated ability to draft technical documents,specifications, contracts, reports, etc.
• Demonstrated ability to evaluate detailed specifications andanalyze complex situations.
• Demonstrated ability to function effectively andefficiently with little direct supervision and in a multi-taskenvironment.

Special licenses, registration or certification

• NIGP certification as CPPB or CPPO or ISM certification as CPM,or ability to achieve certification within one (1) year ofemployment.
• Certification by Commonwealth of Virginia as VCO or ability to achieve certification within one (1) year of employmentor Certification as College and University Procurement Professional( CUPO ).

Education or training

Education or training NONE

Level and type of experience

• Considerable experience in the management of moderate dollarvolume and technical procurements.
• Considerable experience in a position requiring theappliciation of excellent customer service skills.

Additional Considerations (supplemental knowledge, skills,abilities, education, experience, licensure,certification)

• Thorough knowledge of standard procurement practices.
• Extensive experience in a governmental procurementenvironment, either state, municipal or higher education.
• Some experience with and thorough knowledge of accounting andauditing principals and practices.
• Ability to formulate and assemble complex reports anddocuments.
• Thorough understanding of microcomputer technology and standardoffice software applications.
• Excellent communication and customer serviceskills.
• Certification by a national professional procurementorganization, certification as Virginia Contracting Officer orCollege and University Procurement Officer ( CUPO ).
• Bachelor’s Degree from an accredited four yearinstitution in Business or related field, or equivalent combinationof education and experience.

Conditions of Employment

Office hours are Monday - Friday 8:00am - 5:00pm.

This is an open until filled recruitment. This recruitment mayclose after the five-day required posting period when a suitablepool of applicants has been generated.

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03437

Job Open To General Public

Open Date 10/16/2026

Open Until Filled Yes

Criminal Background Check

The final candidate is required to complete a criminal historycheck.

Equity Statement

It is the policy of Old Dominion University to provide equalemployment, educational and social opportunities for all persons, without regard to race (or traits historically associated with raceincluding hair texture, hair type, and protective hairstyles suchas braids, locks, and twists), color, religion, sex or gender(including pregnancy, childbirth, or related medical conditions),national origin, gender identity or expression, age, veteranstatus, disability, political affiliation, sexual orientation orgenetic information. Individuals from minoritized communities,women, veterans and individuals with disabilities are encouraged toapply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonableaccommodation, please contact the Division of Talent Management andCulture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through theCommonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need toprovide their AHP Letter (formerly called a Certificate ofDisability) provided by the Department for Aging &Rehabilitative Services ( DARS ), or the Department for the Blind& Vision Impaired ( DBVI ). Service-Connected Veterans may alsoapply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspxor call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other mannerdiscriminate against employees or applicants because they haveinquired about, discussed, or disclosed their own pay or the pay ofanother employee or applicant. However, employees who have accessto the compensation information of other employees or applicants asa part of their essential job functions cannot disclose the pay ofother employees or applicants to individuals who do not otherwisehave access to compensation information, unless the disclosure is(a) in response to a formal complaint or charge, (b) in furtheranceof an investigation, proceeding, hearing, or action, including aninvestigation conducted by the employer, or consistent withcontractor’s legal duty to furnish information.