Legal Assistant/Executive Assistant

Adams & Martin Group; San Francisco (CA); In loco; USD 34.000 - 55.000; Tempo pieno

Descrizione del lavoro

Adams & Martin Group in San Francisco is assisting a leading law firm with the search for a Temporary-hire Legal Secretary / Executive Assistant. This role provides high-level administrative and litigation support to attorneys in a fast-paced environment.

Responsibilities include managing attorney calendars, coordinating travel, preparing and formatting legal documents, coordinating court filings, supporting deposition and trial logistics, processing invoices, and handling general admin

Competenze

• Prior experience as a legal secretary, litigation secretary, or executive assistant in a law firm environment.
• Strong knowledge of court filing procedures, legal document formatting, and litigation support.
• Proficiency with Microsoft Office Suite, document management systems, and attorney calendaring.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven environment.

Mansioni

• Manage attorney calendars, scheduling, travel, meetings, conference calls, and expense reimbursements.
• Maintain electronic and physical case files, including document management and filing systems.
• Prepare, format, proofread, and process legal documents, correspondence, pleadings, and engagement materials.
• Coordinate court filings, service of process, docket monitoring, and PACER searches.
• Support deposition, hearing, and trial logistics, including scheduling, vendor coordination, exhibit preparation, and transcript management.
• Process invoices, billing requests, and attorney time entries.
• Handle general administrative duties including answering phones, mailing/FedEx, scanning, copying, and binder preparation.

Conoscenze

Legal secretary

Litigation secretary

Executive assistant

Strumenti

Microsoft Office Suite

Document management systems

Attorney calendaring

Descrizione del lavoro

Temporary-hire Legal Secretary / Executive Assistant

We are assisting a leading law firm in San Francisco with the search for a Temporary-hire Legal Secretary / Executive Assistant. This role provides high-level administrative and litigation support to attorneys in a fast-paced environment.

Key Responsibilities:

• Manage attorney calendars, scheduling, travel, meetings, conference calls, and expense reimbursements.
• Maintain electronic and physical case files, including document management and filing systems.
• Prepare, format, proofread, and process legal documents, correspondence, pleadings, and engagement materials.
• Coordinate court filings, service of process, docket monitoring, and PACER searches.
• Support deposition, hearing, and trial logistics, including scheduling, vendor coordination, exhibit preparation, and transcript management.
• Process invoices, billing requests, and attorney time entries.
• Handle general administrative duties including answering phones, mailing/FedEx, scanning, copying, and binder preparation.

Qualifications:

• Prior experience as a legal secretary, litigation secretary, or executive assistant in a law firm environment.
• Strong knowledge of court filing procedures, legal document formatting, and litigation support.
• Proficiency with Microsoft Office Suite, document management systems, and attorney calendaring.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven environment.

This is an excellent opportunity for an experienced legal support professional that enjoys providing executive level support with a highly respected law firm.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.