Litigation Legal Secretary

LHH; Phoenix (AZ); Hybrid; USD 48,000 - 64,000; Full time

Job summary

LHH is seeking an experienced Legal Secretary in Phoenix, AZ to provide high-level administrative and litigation support to multiple attorneys. The role demands meticulous organization, the ability to manage competing priorities, and strong knowledge of court procedures and filing requirements.

This hybrid position requires in-office attendance 2-3 days per week and offers a professional, team-oriented environment with competitive compensation and benefits.

Qualifications

• 3+ years of experience as a Legal Secretary, Litigation Secretary, or similar role.
• Strong knowledge of litigation procedures, court rules, and legal terminology.
• Ability to support multiple attorneys and manage competing priorities.
• Excellent organizational, time management, and communication skills.

Responsibilities

• Coordinate attorney support needs across administrative and operational teams.
• Manage and monitor court dates, filing deadlines, and other case milestones.
• Communicate with case teams to ensure timely completion and avoid duplication.
• Prepare, format, proofread, and finalize legal documents and correspondence.
• Create and maintain electronic matter files and related case documentation.
• Coordinate and submit filings with courts and administrative agencies.
• Handle electronic filing processes in compliance with rules and procedures.
• Create and update Tables of Contents and Tables of Authorities.
• Maintain document management records and filing systems.
• Assist with new matter intake, transcription coordination, and document production.
• Track assignments and support practice management needs as required.
• Review and assist with billing and pre-bill processes when applicable.

Skills

Litigation support

Organizational skills

Communication skills

Attention to detail

Time management

Problem solving

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Document management systems

Job description

A growing legal organization is seeking an experienced Legal Secretary to provide high-level administrative and practice support to multiple attorneys. This role is ideal for a detail-oriented legal professional with strong litigation support experience, exceptional organizational skills, and the ability to manage competing priorities in a fast-paced environment.

This position is based in Phoenix, AZ and follows a hybrid work schedule, requiring in-office attendance 2-3 days per week.

Position Summary

The Legal Secretary serves as a key member of the legal support team, partnering with attorneys and internal stakeholders to ensure matters are managed efficiently, deadlines are met, and legal documentation is prepared and filed accurately. The ideal candidate will have strong knowledge of litigation procedures, court rules, and legal document production.

Key Responsibilities

• Coordinate attorney support needs across administrative and operational teams.
• Manage and monitor court dates, filing deadlines, and other critical case milestones.
• Communicate with case teams to ensure timely completion of assignments and avoid duplication of work.
• Prepare, format, proofread, and finalize legal documents and correspondence.
• Create and maintain electronic matter files and related case documentation.
• Coordinate and submit filings with courts and administrative agencies.
• Handle electronic filing processes in compliance with applicable rules and procedures.
• Create and update Tables of Contents and Tables of Authorities.
• Maintain document management records and ensure proper filing and organization of documents.
• Assist with new matter intake, transcription coordination, document production, and attorney contact management.
• Track assignments and support practice management needs as required.
• Review and assist with billing and pre-bill processes when applicable.

Qualifications

• Minimum of 3 years of experience as a Legal Secretary, Litigation Secretary, or in a comparable legal support role.
• Strong understanding of court procedures, filing requirements, and legal terminology.
• Demonstrated ability to support multiple attorneys and manage competing priorities effectively.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication abilities.
• Advanced experience creating Tables of Contents and Tables of Authorities.
• Proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat, and document management systems.
• Experience with legal document production and workflow management tools preferred.
• High attention to detail and commitment to accuracy.
• Ability to anticipate needs, exercise sound judgment, and work independently.

Why Join Us?

This is an excellent opportunity for a proactive legal professional who enjoys being a trusted resource to attorneys and contributing to the success of a collaborative legal team. The organization offers a professional, team-oriented environment along with a competitive compensation and benefits package.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers