Legal Assistant – Litigation & Office Support

Kaplan Kirsch LLP; San Francisco (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

STD

LTD

401(k)

Paid time off

Sick time

Parental leave

Transit allowance

Job summary

Kaplan Kirsch LLP in San Francisco seeks a seasoned legal assistant experienced in both administrative duties and litigation support. The role covers Conflicts, matter openings, pleadings, and court filings across California and federal courts while supporting a small office.

Applicants should excel in document management, proofreading, and client communication, with strong knowledge of e-filing, PACER, and related software.

Qualifications

• Experience in a law firm supporting multiple attorneys, ideally in litigation.
• Advanced knowledge of California and Federal filing; appellate experience is a plus.
• Proficiency with PACER, E-Filing, and related legal software.
• Strong proofreading, editing, and client-billing oversight.

Responsibilities

• Perform Legal Assistant duties: conflicts checks, opening matters, drafting and proofreading pleadings, and managing filings.
• Prepare motion and discovery shells, exhibits, and docketing; schedule hearings and meetings.
• Provide comprehensive office support: supplies, reception, mail, and file management; a small office focus.

Skills

Legal assistant

Litigation support

California filing

Document management

Proofreading/editing

Client communication

Tools

PACER

CM/ECF/E-Filing

ShareFile

TrueFiling

Law ToolBox

RelativityOne

Nextpoint

Lexbe

Job description

Description

Our San Francisco-based office is seeking a seasoned legal assistant with experience and interest in both administrative office and litigation support. The ideal candidate will have experience filing in California and federal courts and supporting a small office with various administrative duties.

Why Consider Us?

We are a fast-growing national law firm devoted exclusively to helping clients solve problems involving the nation’s most complex and high-profile projects in transit, rail, real estate, land use, infrastructure, project financing, airports, renewable energy, environmental, conservation, and tribal law. The Firm’s work is often highly visible to the public. The work we do is rewarding and we are tremendously proud of the superior services our team is able to provide to our clients. Our Firm strongly values our colleagues, as well as our clients. We believe that when you enjoy working with a great team, and know that your contributions make a difference, your professional life can and should be enjoyable and rewarding. We are proud to be recognized for both the quality of our work and a strong spirit of collaboration across all of the members of our team.

In this role, you will:

• Perform Legal Assistant Duties: Conflicts checks and opening new matters; reviewing documents and correspondence; drafting and proofreading pleadings; preparing motion and discovery shells; preparing exhibits for filing; downloading and saving court filings; scheduling and preparing hearings, conferences and mediations; preparing, finalizing and submitting court filings including tribunals; client communication; calendaring, docketing and file management (electronic and paper); entering attorney time; reviewing attorney prebills; tracking client budgets; booking travel; submitting expenses and reimbursements.
• Perform Office Support Duties: Ordering and stocking office and kitchen supplies; photocopying/scanning documents, offsite file storage maintenance; reception duties; mail/delivery processing; general office and office equipment upkeep; point of contact for building maintenance requests.

Requirements

You will excel in this role by:

• By being a team player with the following qualifications:
• Experience in a law firm, supporting multiple attorneys, ideally experienced in complex litigation and appellate cases.
• Advanced knowledge of California and Federal filing. Appellate Procedure and US Appellate Courts filing experience would be considered a plus.
• Experience with Tribal courts and administrative tribunals is considered a plus.
• Possess experience with legal software such as PACER, CM/ECF/E-Filing, Sharefile, TrueFiling, Law ToolBox etc.
• Proficient with Microsoft Office Suite and E-discovery platforms such as RelativityOne, Nextpoint, Lexbe, or similar platforms
• Adept at proofreading and editing documents and client bills.
• Proactive, highly organized, and skilled at document management
• Proactive attitude, excellent judgment, and ability to work independently as well as part of a team.
• Ability to prioritize projects and work under pressure with various deadlines.
• Track record of excellent attendance and reliability.

Position Details:

This is a Full-Time 40 hours a week position located Downtown San Francisco with some flexibility to work remote as business needs allow. The pay range is $80,000 - $100,000 per year, actual pay will be determined based on skills and experience. Medical, dental, vision, STD, LTD, group term life insurance, 401(k), paid time off, sick time, parental leave, and transit allowance are also offered.

The Firm is actively committed to fostering the principles of diversity, inclusion, and equal employment opportunity. We do not discriminate against applicants or employees on the basis of age, race, color, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, sexual identity, disability, marital status, military status, or any other status protected by federal, state, or local law.

If you need reasonable accommodation at any point in the application process, please do not hesitate to reach out by emailing [e-mail]