Legal Secretary-Litigation Defense

Adams & Martin Group; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Adams & Martin Group seeks an experienced Litigation Secretary for its San Francisco office to support defense litigation matters. Responsibilities include e-filing, document preparation, and calendar management with ProLaw and Microsoft Outlook.

The role requires strong organizational skills, attention to detail, and effective communication with attorneys, clients, and staff. ProLaw and PDF editing experience are a plus; in a newly renovated SF office, you will contribute to a fast-paced team

Qualifications

• Experience as a Litigation Secretary or Legal Secretary in a defense litigation setting.
• Strong organizational and proofreading abilities with excellent time management.

Responsibilities

• E-file and file court documents in accordance with local rules.
• Prepare legal documents with correct formatting.
• Schedule conferences, book rooms, and arrange technology as needed.
• Communicate with clients, vendors, and opposing counsel.
• Process invoices through accounting.
• Maintain ProLaw matter updates and calendar events.

Skills

Organizational skills

Attention to detail

Communication

Grammar & proofreading

Time management

Tools

ProLaw

Kofax Power

Adobe PDF editing

Job description

A mid-sized Defense Litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in a newly renovated San Francisco office!

Primary Responsibilities

• E-filing and/or hard copy filings with courts; Prepare legal documents using correct formatting, based on local rules of the court
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Document Preparation, Filings, Trial Preparation
• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus
• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Desired Skills and Experience

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.