Legal Assistant - Corporate

Quarles & Brady LLP; Chicago (IL); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay and comprehensive ben­

Bonus eligibility

Paid time off, health, vision, dental,

Job summary

Quarles & Brady LLP in Chicago seeks an enthusiastic Legal Assistant to join our Health/Corporate practice group. You will draft correspondence, manage client inquiries, and coordinate on complex transactions with attention to deadlines.

The ideal candidate has 3+ years of Legal Assistant experience, strong organization, confidentiality, and proficiency with Outlook, Word, Excel, PowerPoint and Adobe Professional. This in-office role offers growth and potential remote days.

Qualifications

• 3+ years Legal Assistant experience required.
• Administrative litigation experience is a plus.
• Able to maintain a high level of confidentiality.
• Excellent proofreading, grammar and spelling skills.
• Strong communication and client service skills.
• Familiar with Corporate/Business Law terminology.

Responsibilities

• Drafting correspondence and responding to client inquiries on a discretionary basis.
• Performing client work and coordinating on an independent basis to ensure timely project completion.
• Handling transactions and large numbers of documents and applications.
• Assembling applications and supporting documents and tracking submission status.
• Drafting, transcribing, typing, formatting and finalizing legal documents as directed.
• Managing mail-merge documents and maintaining updated contact lists.
• Maintaining electronic and paper files of legal documents.
• Monitoring deadlines and scheduling calendar appointments for assigned attorneys.

Skills

Highly organized

Strong communication

Client service

Education

High school diploma or equivalent

Tools

Outlook

MS Word

Excel

Adobe Acrobat Pro

PowerPoint

Job description

Office Locations: Chicago

We are seeking an enthusiastic professional Legal Assistant to join our Health/Corporate practice group. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, grow their skills and deliver excellent work to advance their career at Quarles. This position also has the potential for growth into a role with increased responsibilities.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities

• Drafting correspondence and responding to client inquiries on a discretionary basis.
• Performing client work as directed by assigned attorney(s), organizing and coordinating on an independent basis, administrative and other resources to ensure timely project completion.
• Handling transactions and other projects with large numbers of agreements, schedules, underlying documents, and applications.
• Assembling applications and supporting documents, circulating for signature, and tracking status of submission.
• Drafting, transcribing, typing, formatting, proofreading and/or finalizing legal documents, handwritten or existing documents as directed by assigned attorney(s).
• Working with mail merge documents at the direction of the attorneys; mailing/emailing documents to clients; maintaining updated contact lists.
• Maintaining electronic and paper files of legal documents.
• Monitoring deadlines to ensure all due dates and tasks are accurately met, tracked and reported.
• Managing and scheduling calendar appointments for assigned attorneys.

Who Are You?

• High school diploma or equivalent.
• 3+ years Legal Assistant experience required. Administrative litigation experience is a plus.
• Highly organized, a problem-solver, and have the ability to juggle multiple tasks efficiently.
• Strong communication, critical thinking and excellent client service skills.
• Enjoy new challenges and can quickly learn procedures and terminology related to Corporate/Business Law.
• Able to maintain a high level of confidentiality both with internal and external documents.
• Possess exceptional technical skills required including a working knowledge of Outlook, MS Word, Excel, Adobe Professional and PowerPoint.
• Available to work fully in-office, with the potential of two remote days a week.
• Detail-oriented, excellent proofreading, grammar, and spelling skills.
• Other duties as assigned.

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The range for this position for individuals physically located in Chicago is $30.25 - $47.75 /hour.

Quarles is an equal opportunity employer.