Legal Project Assistant - Immigration

Quarles & Brady LLP; Chicago (IL); Hybrid; USD 39,000 - 50,000; Full time

Benefits offered by this job

Supportive team environment

Professional growth

Competitive compensation and benefits

Clear career progression toward Parale

Hybrid work flexibility

Job summary

Quarles & Brady LLP is seeking a Legal Project Assistant to support the Immigration Team within the Labor & Employment Practice Group. This role covers case preparation, document management, transcription, formatting, and administrative support.

Both entry-level and experienced candidates are encouraged to apply, with a clear path for growth toward a Paralegal role. The team emphasizes collaboration, professional development, and hybrid work flexibility after the initial training period.

Qualifications

• Bachelor's degree preferred.
• Entry-level and experienced candidates welcome.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and ability to learn new software quickly.
• Experience in a professional office or legal/immigration field is a plus.

Responsibilities

• Respond to client requests and perform other duties as assigned.
• Support attorneys with immigration matters, including document prep and proofreading.
• Prepare USCIS and Department of Labor forms and filing materials.
• Maintain case files and intake new matters.
• Enter data in case management systems and track deadlines.
• Coordinate signing and filing packages.
• Maintain an annual billable-hour target of 800 hours.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Tech proficiency

Multitasking

Self-motivation

Independence

Team collaboration

Adaptability

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

We are seeking a Legal Project Assistant to support the Immigration Team within our Labor & Employment Practice Group. This position plays an important role in supporting attorneys and paralegals with a wide range of immigration matters, including case preparation, document management, and administrative support. Both entry- level and experienced candidates are welcome to apply. This is an excellent opportunity for individuals interested in developing a legal career, with a structured path for growth into a Paralegal role. Our team is collaborative, innovative, and committed to providing opportunities for professional development and career advancement.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values teamwork, service excellence, and shared success.

What We Offer:

• Supportive, team-oriented work environment
• Opportunities for professional growth and development
• Competitive compensation and comprehensive benefits
• Clear career progression opportunities, including development toward a Paralegal role
• Hybrid work flexibility may be available following the successful completion of the initial training period

Key Responsibilities

• Respond to client requests and perform other duties as assigned.
• Build and maintain positive client relationships through excellent written and verbal communication.
• Support assigned attorneys with all aspects of immigration matters, including transcription, proofreading, formatting, and finalizing legal documents.
• Assist attorneys with immigration case filings, including preparing USCIS and Department of Labor forms, drafting supporting materials, compiling documentation and evidence, and coordinating filing submissions.
• Assist attorneys and paralegals with case and file maintenance, including new matter intake and ongoing file management.
• Utilize the firm’s case management systems to enter and maintain immigration-related data, track critical dates and deadlines, and create reminder notifications.
• Prepare and coordinate signature packages and filing packages.
• Maintain an annual billable-hour expectation of 800 hours.

Qualifications

• Bachelor's degree preferred.
• Entry-level and experienced candidates are encouraged to apply.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong technology skills, including proficiency with Microsoft Office, Outlook, and PowerPoint, and the ability to quickly learn new software and systems.
• Ability to effectively prioritize and manage multiple responsibilities in a fast-paced environment.
• Highly motivated, proactive, and self-directed.
• Ability to work independently while also contributing to a collaborative team environment.
• Demonstrated curiosity, adaptability, and a willingness to learn.
• Prior experience in a professional office environment is preferred; experience supporting legal or immigration work is a plus.

Quarles & Brady offers competitive salaries, bonus opportunities, and excellent benefits, including paid time off, health, vision, dental, 401(k), life insurance, disability coverage, and more. Benefit eligibility is dependent on hours worked. Compensation is determined based on the market in which the position is located, the responsibilities of the position, the experience, education, and skills of the applicant, and other job-related factors. The hourly range for this position for individuals physically located in Chicago is $28.00 to $36.00 per hour.

Quarles is an equal opportunity employer.

If you have any questions or require additional information regarding this position, please contact:

Jennifer McKinney, Senior Manager, Recruiting and Operations, [e-mail]