Legal Assistant - IL

Quintairos, Prieto, Wood, & Boyer, P.A.; Chicago (IL); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. seeks a detail-oriented legal assistant to join its fast-paced Chicago office. The ideal candidate will support civil defense litigators and manage filing, docketing, and document preparation in a dynamic environment.

Responsibilities include e-filing in state and federal courts, maintaining attorney calendars, coordinating depositions, and ensuring client guidelines are followed.Remote options are available within a flexible work model.

Qualifications

• 3+ years of legal assistant experience in civil defense at a high-volume firm.
• Filing in state and federal courts, including E-Filing experience.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong critical thinking, communication, organization, and attention to detail.
• High School Diploma or equivalent required.

Responsibilities

• File and circulate pleadings in state and federal court.
• Maintain attorney docketing and deadlines per court rules.
• Support attorneys with processing invoices and scheduling depositions.
• Open new files by gathering client information.
• Coordinate travel and meetings; manage attorney schedules.
• Prepare correspondence and other written documents under direction.
• Handle tracking and disposition of subpoenas or info requests.
• Keep files organized and well-maintained.
• Monitor files and escalate issues as needed.

Skills

Legal assistant experience

Attention to detail

Organizational skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

• The ideal candidate will have litigation experience, attention to detail, and have the desire to work in a fast-paced litigation group. Strong organizational skills a must. This is a great opportunity for candidates with a desire to work in a new, dynamic, growing office of a national firm. Flexible work environment and remote options available.

What you'll do

• Filing and circulation of pleadings in both state and federal court.
• Maintain docketing for attorneys including assisting with calculation of court and discovery deadlines in accordance with state and federal rules.
• Provide administrative support to attorneys assisting with processing invoices, coordinating scheduling of depositions, and ensuring compliance with client preferences and guidelines.
• Assist with opening new files including assisting with collection of preliminary documents and information from clients and obtaining all necessary information from clients to open new files.
• Assist attorneys with management of schedules including providing support coordinating travel, assisting with scheduling meetings, and managing attorney schedules.
• Under attorney direction prepare correspondence and other written documents.
• Prepare and handle tracking and disposition of subpoenas or other requests for information.
• Assure organization of files includingmaintenance and management.
• Monitor files and escalat issues requiring attorney involvement.

Qualifications

• 3+ years of prior legal assistant experience supportinglitigators incivil defense in a high-volume, fast-paced law firm environment.
• IL State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, high attention to detail, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

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Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.