Corporate Legal Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

PTO

Job summary

Mack & Associates, Ltd. in Chicago, IL is seeking a Corporate Legal Assistant to provide comprehensive administrative and legal support to a busy team in a fast-paced environment.

The role handles calendar management, document preparation, corporate recordkeeping, filing, and client matter coordination while maintaining confidential information. A high school diploma and at least three years of corporate or transactional support experience are required, with proficiency in MS Office.

Qualifications

• High School Diploma and at least three years of experience providing legal support in a corporate or business law environment.
• Proven ability to organize and manage multiple deadlines in a professional legal setting.
• Strong written and verbal communication with a client-service mindset.

Responsibilities

• Provide ongoing administrative support to attorneys, including calendar management and meeting coordination.
• Assist with preparation, organization, and proofreading of legal documents for corporate matters.
• Support client matters by coordinating documentation, maintaining files, and handling administrative processes.
• Assist with corporate recordkeeping, filings, and updates for entity-related matters.
• Open and close matters, prepare related documents, and assist with preliminary conflict reviews and billing processes.
• Track assignments and deadlines, coordinating with teams to ensure accurate, timely work.
• Communicate professionally with attorneys, clients, and colleagues while maintaining confidentiality.

Skills

Microsoft Office

Attention to detail

Time management

Communication skills

Education

High School Diploma

Tools

PDF software

Document management systems

Job description

A growing and well-established law firm is seeking a highly organized Corporate Legal Assistant to provide comprehensive support to attorneys in a fast-paced and collaborative environment. This full-time opportunity offers a competitive salary of $85,000–$110,000 and is ideal for a proactive legal professional who enjoys taking ownership of a diverse workload and serving as a reliable resource to a busy legal team. The successful candidate will provide a combination of administrative and legal support, helping attorneys remain organized while assisting with client matters and the day-to-day needs of the practice. This position offers a comprehensive benefits package including, but not limited to, medical and dental insurance as well as generous PTO.

Responsibilities of the Corporate Legal Assistant:

• Provide ongoing administrative support to attorneys, including calendar management, meeting coordination, travel arrangements, and other day-to-day scheduling needs.
• Assist with the preparation, organization, and proofreading of legal documents and materials associated with a variety of corporate and business matters.
• Support attorneys throughout the lifecycle of client matters by helping coordinate documentation, maintaining organized files, and assisting with administrative and legal processes.
• Assist with corporate recordkeeping and entity-related matters, including maintaining documentation and coordinating required filings and updates.
• Help manage client and matter administration, including opening and closing matters, preparing related documentation, assisting with preliminary conflict reviews, and supporting billing processes.
• Track assignments, deadlines, and priorities while coordinating with internal teams and using firm systems to ensure work is completed accurately and efficiently.
• Communicate professionally with attorneys, clients, and colleagues while maintaining discretion and confidentiality and providing additional support to the broader legal team as needed.

Qualifications of the Corporate Legal Assistant:

• High School Diploma and at least three years of experience providing legal support in a corporate or business law environment.
• Previous experience supporting attorneys in a professional legal setting, preferably with exposure to corporate or transactional matters.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and the ability to produce accurate, polished work while handling sensitive information.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint, as well as PDF software; familiarity with legal technology and document management systems is a plus.
• Ability to work collaboratively, take initiative, adapt to changing priorities, and provide dependable support in a fast-paced environment, with flexibility to work additional hours when needed.