Legal Assistant

Matura Farrington; San Francisco (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

A legal firm is looking for a Litigation Legal Secretary in San Francisco. The role requires at least 5 years of experience and involves document preparation, scheduling, and client communication. Ideal candidates will have strong multitasking abilities and a comprehensive understanding of legal procedures. Competitive salary range is offered.

Qualifications

• 5+ years of experience as a legal secretary, preferably in litigation or corporate law.
• Experience in a law firm setting is highly desirable.

Responsibilities

• Draft, revise, and proofread legal documents including pleadings and briefs.
• File documents electronically with state and federal courts.
• Coordinate and schedule meetings and court appearances.
• Serve as a point of contact for clients and court personnel.
• Conduct basic legal research and summarize findings.
• Perform general administrative tasks such as answering phones.
• Assist with tracking billable hours and preparing invoices.

Skills

Multitasking abilities

Strong communication skills

Understanding of legal procedures

Document preparation

Client communication

Education

High school diploma or equivalent

Associate's degree or Bachelor's degree

Job description

This range is provided by Matura Farrington. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $120,000.00/yr

3+ years of legal secretary experience (litigation/corporate) desired. Multiple positions available across East Bay/South Bay/San Francisco.

We are seeking a highly organized and detail-oriented Litigation Legal Secretary to join our legal team. The ideal candidate will provide comprehensive administrative and clerical support to our litigation attorneys, ensuring the smooth operation of the litigation process. This role requires exceptional multitasking abilities, strong communication skills, and a thorough understanding of legal procedures and terminology.

Key Responsibilities

• Document Preparation and Management: Draft, revise, and proofread legal documents, including pleadings, motions, discovery responses, subpoenas, and briefs. Ensure all documents are formatted correctly and comply with court rules and deadlines.
• E‑Filing and Case Management: File documents electronically with state and federal courts. Maintain and organize case files, both electronic and physical, ensuring all records are up-to-date and easily accessible.
• Scheduling and Calendaring: Coordinate and schedule meetings, hearings, depositions, and court appearances. Manage attorneys' calendars to avoid conflicts and ensure timely preparation for legal proceedings.
• Client Communication: Serve as a point of contact for clients, opposing counsel, court personnel, and other stakeholders. Handle client inquiries and relay messages accurately and promptly.
• Research and Information Gathering: Conduct basic legal research and gather relevant information to assist attorneys in case preparation. Summarize findings and compile data as needed.
• Administrative Support: Perform general administrative tasks such as answering phones, managing correspondence, organizing files, and handling mail. Order office supplies and ensure the office is well-maintained.
• Billing and Timekeeping: Assist with tracking billable hours and preparing invoices. Ensure accurate entry of time and expenses into the firm's billing system.

Qualifications

• Education: High school diploma or equivalent required; Associate's degree or Bachelor's degree preferred.
• Experience: Minimum of 5 years of experience as a legal secretary, with a focus on litigation or corporate law. Experience in a law firm setting is highly desirable.