Legal Secretary-Litigation Defense

Adams-; San Francisco (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Adams- seeks an experienced Litigation Secretary to support a defense litigation practice in its San Francisco office. You will handle e-filing, drafting documents, calendar management and client coordination, ensuring filings meet local court rules and deadlines.

The ideal candidate excels in organization, communication and attention to detail, with proficiency in ProLaw or similar matter-management systems and familiarity with PDF editing tools.

Qualifications

• Experience as litigation secretary or paralegal preferred.
• Experience with court filings and calendar management.
• Familiarity with ProLaw is a plus.
• Strong attention to detail and organizational skills.

Responsibilities

• E-filing and/or hard copy filings with courts; prepare legal documents using correct formatting per local rules.
• Timely send correspondence and client documents.
• Schedule conference rooms for client meetings and depositions; arrange technology requirements.
• Communicate with clients, vendors and opposing counsel.
• Keep current with Insurance Litigation Guidelines.
• Process invoices for payment to accounting.
• Copy, scan, print and fax documents.
• Document preparation, filings, and trial preparation.
• Calendaring events in ProLaw and Outlook.
• Calculate legal deadlines per applicable rules; ProLaw knowledge is a plus.
• Update ProLaw matters with correct codes and party names.

Skills

Highly organized

Strong communication

Grammar & proofreading

Time management

ProLaw familiarity

Tools

Kofax Power

Adobe PDF editing

Job description

Legal Secretary-Litigation Defense (JN -102026-433577) San Francisco, California

Salary: USD40 - USD45 per hour

A mid-sized Defense Litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in a newly renovated San Franciscooffice!

Primary Responsibilities

• E-filing and/or hard copy filings with courts;Prepare legal documents using correct formatting, based on local rules of the court
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Document Preparation, Filings, Trial Preparation
• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus
• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus