Litigation Secretary

CBL Legal Talent; San Francisco (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

A legal staffing firm in San Francisco is seeking an Associate Litigation Secretary to prepare legal documents, manage files, and support civil litigation activities. The ideal candidate has a minimum of two years of experience in litigation, is proficient in ProLaw and Microsoft Office Suite, and possesses excellent organizational and communication skills. This is a full-time position with a competitive salary range of $80,000.00 to $95,000.00 per year.

Qualifications

• At least two years of experience in all phases of civil litigation.
• Understanding of litigation, local, state, federal and administrative rules.
• Proficient in creating drafts of pleadings and managing appointments in Outlook.

Responsibilities

• Prepare legal documents using correct formatting.
• E-file and/or hard copy filings with courts.
• Communicate with clients, vendors and opposing counsel.
• Keep files updated and current in electronic format.

Skills

Excellent organizational skills

Strong communication skills

Problem-solving skills

Attention to detail

Knowledge of Kofax Power or Adobe pdf editing software

Tools

ProLaw

Microsoft Office Suite

Job description

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This range is provided by CBL Legal Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $95,000.00/yr

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Responsibilities

• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules

ProLaw Knowledge (Plus)

• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings
• Saving of client-related documents and emails into ProLaw

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met.

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least two years of experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements
• Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook

Seniority Level

Associate

Employment Type

Full-time

Job Function

Legal, Administrative, and Other

Industries: Law Practice, Legal Services, and Government Administration

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