LEGAL ASSISTANT

Buchalter, A Professional Corporation; San Diego (CA); On-site; USD 95,000 - 105,000; Full time

Job summary

Paycom - ATS in San Diego, CA is seeking an experienced litigation support administrator to draft, format, and finalize legal documents, file pleadings, and serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.

You will manage attorneys' calendars, coordinate court dates and meetings, schedule appointments, prepare expense reports, and monitor deadlines to ensure timely completion.

Qualifications

• High School Diploma or equivalent required; bachelor's preferred.
• 5+ years of litigation experience, preferably supporting multiple attorneys.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with legal document management software such as Manage.
• Familiarity with legal terminology, processes, and protocols.

Responsibilities

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
• File documents with courts electronically, ensuring deadlines and procedures are met.
• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
• Respond to inquiries and relay accurate messages to the attorney promptly.
• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and deadlines.
• Schedule and confirm appointments with clients, witnesses, and court reporters.
• Prepare expense reports and manage billing-related documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Ad-hoc administrative assignments as needed.

Skills

Litigation experience

Microsoft Office

Legal document management software

Legal terminology

Education

High School Diploma or equivalent

Bachelor's degree (preferred)

Tools

Manage

Job description

Job Details: Job Location: San Diego Office - San Diego, CA 92101, Salary Range: $95,000.00 - $105,000.00 Salary/year

Essential Functions:

• Draft,format,proofread,andfinalizelegaldocuments,includingpleadings,motions,anddiscoveryresponses.
• Filedocumentswithcourtselectronically,ensuringcompliancewithstateandfederalfilingdeadlinesandprocedures.
• Serveasaprofessionalpointofcontactforclients,opposingcounsel,courtpersonnel,andvendors.
• Respondtoinquiriesandrelayaccuratemessagestoattorneyspromptly.
• Manageattorneys’calendars,coordinatingcourtdates,depositions,clientmeetings,andotherkeydeadlines.
• Scheduleandconfirmappointmentswithclients,witnesses,andcourtreporters.
• Prepareexpensereportsandmanagebilling-relateddocumentation.
• Monitordeadlinesandfollowuponoutstandingtaskstoensuretimelycompletion.
• Ad-hocadministrativeassignmentsasneeded.

Qualifications: Required Skills and Qualifications:

• HighSchoolDiplomaorequivalentisrequired.Bachelor’sdegreeisaplus.
• 5+yearsoflitigationexperience,preferablysupportingmultipleattorneysinamid-sizetolargelawfirmorasimilarenvironment.
• ProficiencyinMicrosoftOfficeSuite(Word,Excel,PowerPoint,Outlook).
• Experiencewithlegaldocumentmanagementsoftware,suchasiManage.
• Familiaritywithlegalterminology,processes,andprotocols.