LEGAL ASSISTANT

BUCHALTER; California (MO); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

BUCHALTER in Orange County seeks a legal assistant to draft, proofread, and finalize contracts and transactional documents, while supporting attorney calendars and deadlines.

The role requires 3 years of corporate/transactional experience, proficiency with MS Office and iManage, and a commitment to confidentiality in a fast-paced law firm environment. The position offers a hybrid schedule with four remote days per month.

Qualifications

• High School Diploma or equivalent required; Bachelor's degree a plus.
• 3 years corporate/ transactional experience in a law firm or similar environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with legal document management software (iManage).

Responsibilities

• Draft, proofread, edit, and finalize legal documents.
• Assist with transactional documents such as corporate formations, amendments, and entity filings.
• Manage attorney calendars, schedule meetings, calls, and deadlines.
• Track key dates and deadlines for transactions, filings and deliverables.
• Coordinate with clients, opposing counsel, and third parties for meetings or closings.
• Handle routine administrative tasks including time entry, expense reports, and billing coordination.
• Manage travel arrangements and meeting logistics.
• Maintain confidentiality and professionalism in handling sensitive information.

Skills

Attention to Detail

Organizational Skills

Communication

Discretion & Confidentiality

Time Management

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

MS Office

iManage

Job description

• Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
• Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information.

Qualifications

• Education: High School Diploma or equivalent is required. Bachelor's degree is a plus.

• Experience: 3 years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.

• Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience with legal document management software, such as iManage.

• Familiarity with legal terminology, processes, and protocols.

Core Competencies

• Attention to Detail : Demonstrates accuracy in handling documents and following legal protocols.
• Organizational Skills : Manages multiple tasks effectively, maintaining organization under tight deadlines.
• Communication : Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality : Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management : Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Work Environment

• This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Physical Demands

• Sitting or standing for extended periods.
• Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.
• Light lifting and carrying, typically weighing up to 15 pounds.
• Moving between offices, meeting rooms or file storage areas.