LEGAL ASSISTANT

BUCHALTER LLP; Chula Vista (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

BUCHALTER LLP in California is seeking an experienced litigation support professional to draft, format, proofread, and finalize key legal documents, including pleadings and motions. You will ensure deadlines are met and coordinate with attorneys, clients, and court personnel.

The role requires 5+ years in litigation, proficiency with Microsoft Office, and familiarity with document management systems such as iManage. A High School Diploma is required, with a Bachelor's degree preferred.

Qualifications

• High School Diploma or equivalent is required.
• Bachelor’s degree is a plus.
• 5+ years of litigation experience in a mid-size to large law firm or similar.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with legal document management software such as iManage.
• Familiarity with legal terminology, processes, and protocols.

Responsibilities

• Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
• File documents with courts electronically and meet deadlines.
• Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
• Respond to inquiries and relay accurate messages to attorneys promptly.
• Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.
• Schedule and confirm appointments with clients, witnesses, and court reporters.
• Prepare expense reports and manage billing-related documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Ad-hoc administrative assignments as needed.

Skills

Litigation experience

Microsoft Office Suite

Legal terminology

Education

High School Diploma

Bachelor’s degree

Tools

iManage

Job description

Essential Functions:The following list of responsibilities for this position includes but is not limited to:Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.File documents with courts electronically, ensuring compliance with state and federal filing deadlines and procedures.Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.Respond to inquiries and relay accurate messages to attorneys promptly.Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.Schedule and confirm appointments with clients, witnesses, and court reporters.Prepare expense reports and manage billing-related documentation.Monitor deadlines and follow up on outstanding tasks to ensure timely completion.Ad-hoc administrative assignments as needed.Required Skills and Qualifications:High School Diploma or equivalent is required. Bachelor’s degree is a plus.5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with legal document management software, such as iManage.Familiarity with legal terminology, processes, and protocols.