Legal Assistant

Kosmos; Rancho Santa Fe (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Kosmos in La Jolla, California is seeking a motivated Legal Assistant to join our premier law firm. You will provide administrative support, manage case calendars, and maintain seamless client communications in a fast-paced, collaborative environment.

The ideal candidate has 2–3 years of experience in a law firm, strong Microsoft Office skills (Word, Outlook), familiarity with legal billing software and docketing tools, and a commitment to confidentiality and deadlines.

Qualifications

• 2–3 years of experience in a law firm.
• Proficient with Microsoft Office (Word, Outlook) and legal billing software.
• Strong communication and customer-service mindset.
• Excellent organization and ability to manage multiple deadlines.
• Discretion and upholding client confidentiality.

Responsibilities

• Case Management: Maintain, organize, and categorize case files for accessibility.
• Docketing & Calendaring: Manage litigation calendars and deadlines.
• Document Preparation: Draft and format pleadings and correspondence.
• Court E-Filing: File documents in state and federal courts (OneLegal, Nationwide).
• Client Communication: Serve as a professional point of contact with clients and counsel.
• Administrative Support: Assist with billing, invoices, and mail sorting.

Skills

Legal experience

Microsoft Word

Outlook

Communication

Organization

Discretion

Tools

Legal billing software

Docketing tools

OneLegal

Nationwide

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.