Legal Assistant

Kosmos; Carlsbad (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to join a collaborative, fast-paced team. You will support legal professionals, manage court calendars, and communicate with clients and court personnel.

Ideal candidates have 2–3 years in a similar role, strong MS Office skills, and a keen eye for detail. This on-site position offers exposure to both state and federal filings and professional growth within a dynamic firm.

Qualifications

• 2–3 years of experience as a legal assistant or secretary in a law firm.
• Proficiency with Microsoft Office and legal billing software.
• Familiarity with docketing tools and court filings.
• Excellent written and verbal communication with a customer-service mindset.
• Strong attention to detail and ability to manage multiple deadlines.
• Commitment to client confidentiality and data security.

Responsibilities

• Maintain, organize, and categorize physical and digital case files for quick access.
• Manage litigation calendars, track deadlines, and schedule client court appearances.
• Prepare, proofread, and format initial drafts of legal documents and correspondence.
• Handle electronic filings in California state and federal courts (OneLegal/Nationwide).
• Serve as the professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, vendor invoices, and sorting daily mail.

Skills

Communication

Organization

Discretion

Technical Proficiency

Time-management

Tools

Microsoft Office Suite

Docketing tools

E-filing systems (OneLegal/Nationwide)

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.