Law Firm Front Desk & Admin Specialist

RAJAN LEGAL PC; South Brunswick (NJ); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid Time Off

Dental Insurance

Vision Insurance

Job summary

Rajan Legal PC in Kendall Park, NJ is seeking a full-time, in-person Receptionist to welcome clients and support daily administrative operations. You will be the first point of contact, handling calls, scheduling, and mail processing while maintaining a professional reception area.

The role requires punctuality, strong communication, and discretion. Salary ranges from $37,000 to $52,000 annually, commensurate with experience, with business formal attire expected.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional, polished, and personable demeanor.
• Ability to multitask and prioritize in a fast-paced law firm environment.
• Dependable, punctual, and able to maintain consistent attendance.
• Notary Public commission is a plus.
• Ability to maintain strict confidentiality and exercise sound professional judgment.

Responsibilities

• Answer, screen, and route incoming telephone calls professionally.
• Greet clients, visitors, and vendors and maintain a professional reception area.
• Schedule and confirm appointments and meetings.
• Receive, sort, scan, and distribute incoming mail and deliveries.
• Prepare outgoing mail, FedEx, UPS, and courier packages.
• Assist with scanning, copying, filing, and document organization.
• Maintain conference rooms and assist with meeting coordination.
• Provide administrative support to attorneys, paralegals, and staff.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with general office operations and administrative projects as needed.
• Assist with billing as needed.

Skills

Excellent verbal & written comms

Strong organizational skills

Professional demeanor

Multitask & prioritize

Dependable & punctual

Notary Public commission

Tools

Microsoft Outlook

Microsoft Word

Office technology

Job description

Rajan Legal PC in Kendall Park, NJ is seeking a full-time, in-person Receptionist to welcome clients and support daily administrative operations. You will be the first point of contact, handling calls, scheduling, and mail processing while maintaining a professional reception area.

The role requires punctuality, strong communication, and discretion. Salary ranges from $37,000 to $52,000 annually, commensurate with experience, with business formal attire expected.