Receptionist

BAKER LEGAL GROUP LLC; New Jersey; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Retirement plan

Competitive salary

Health insurance stipend

Paid time off

Career growth

Job summary

Baker Legal Group, LLC is seeking an organized, professional front desk receptionist for our Califon, NJ office. The role handles calls, client greetings, and general front-desk tasks in a family and estate law setting.

The ideal candidate will have strong phone etiquette, attention to detail, and the ability to multitask in a fast-paced office. Some prior legal or customer service experience is helpful, with training provided.

Qualifications

• One or more years of customer service experience is preferred.
• Previous experience as a receptionist or in a law firm is preferred.
• Strong work ethic and positive attitude.
• Familiar with computers and software listed above.
• Excellent multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Answer telephone and engage with clients, court staff and offices.
• Prepare legal documents, correspondence and discovery requests.
• Handle physical mail and shipments.
• Maintain and organize physical files.
• Organize and manage some digital files.
• Prepare emails and correspondence.
• Keep the office neat and organized.
• Order and manage office supplies.
• Assist with document preparation for court filings.
• Visit post office and courier locations as needed.
• File and retrieve documents with county courts or clerks.
• Maintain memberships for lawyers with bar associations and other bodies.
• Notarize signatures as needed (costs paid by firm).
• Run personal errands for the firm owner as needed.

Skills

Customer service

Receptionist experience

Law firm experience

Multitasking

Phone etiquette

Communication skills

Tools

Microsoft Word

Adobe

Google Drive

Excel

MyCase

E-Courts

JEDS

Job description

Job Description

Job Description

Benefits/Perks

• Firm retirement plan with employer match
• Competitive salary
• Health insurance stipend
• Paid time off
• Career Growth Opportunities

Job Summary

Our fast growing law firm, Baker Legal Group, LLC, is seeking a an organized, professional, and friendly front desk receptionist to join our team. The ideal candidate would have excellent phone etiquette, be detail oriented, have the ability to multitask in a fast paced office environment, exhibit a professional demeanor as the first contact for callers and walk in clients for the firm, and exhibit the empathy required in the practice of family and estate law. While the ideal candidate would have some experience working for a law firm, in customer service, or an office environment, it is not a mandatory requirement as training will be provided to the right candidate.

The position is full-time, Monday through Friday, in our office in Califon, New Jersey. Strong writing and grammatical skills required, as well as the ability to use Microsoft Word, Adobe, Google Drive, and Excel required. Experience with the legal case management software MyCase and the New Jersey Courts online platforms E-Courts and JEDS a plus. Our law firm has grown exponentially since its founding in 2020 and there is room for advancement for the right candidate. NO RECRUITERS PLEASE.

Responsibilities

• Answer telephone and engage in telephone communication with clients, court staff and other offices
• Prepare legal documents, correspondence and discovery requests
• Handle the mail physical mail
• Maintain and organize physical files
• Maintain and organize some digital files
• Prepare emails and correspondence
• Maintain office neat and organized
• Order and maintain all office supplies
• Assist with the preparation and assembly of documents to be filed with the court
• Go to post office and courier service drop locations as/when needed.
• File/retrieve documents at/from county court or clerks offices as/when needed
• Maintain all bar association and other marketing or legal practice memberships current for all lawyers
• Notarize signatures if/as needed (test costs to be paid by the law firm)
• Conduct some personal errands for the law firm owner, such as picking up dry cleaning and prescriptions or making personal appointments for the law firm owner

Qualifications

• One or more years of customer service experience is preferred
• Previous experience as a receptionist or in a law firm is preferred
• Strong work ethic and positive attitude
• Familiar with computers and software listed above
• Excellent multi-tasking skills
• Excellent communication skills, including written communication skills