Administrative Assistant

Murphy Schiller & Wilkes LLP; Newark (NJ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Collaborative culture

Career growth opportunities

Job summary

Murphy Schiller & Wilkes LLP is seeking an Administrative Assistant to support day-to-day operations at our Newark, NJ office. The role emphasizes organization, reliability, and top-notch service to staff and clients.

The successful candidate will handle calls, mail, supplies, vendor coordination, and various clerical tasks while supporting leadership and coordinating events in a fast-paced boutique law firm environment.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• 0-3 years of administrative, customer service, hospitality, or office experience.
• Strong verbal and written communication skills.
• Professional demeanor and customer-service mindset.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Answer, screen, and route incoming firm telephone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Collect, organize, and distribute correspondence and deliveries throughout the office.
• Monitor and replenish office and kitchen supplies.
• Coordinate with vendors regarding office supplies and facilities-related needs.
• Assist with conference room setup and office events as needed.
• Maintain reception and common areas to ensure a professional appearance.
• Support day-to-day administrative and operational activities across the firm.
• Assist with filing, document management, data entry, and other clerical tasks.
• Provide administrative support to the Director of Operations & IT and other firm leadership as requested.
• Handle special projects and additional responsibilities as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

Time management

Organization

Professional demeanor

Confidentiality

Education

High School Diploma

Associate's degree (preferred)

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

Job description

Location: Newark, NJ (Full-Time, On-Site)

About the Role

We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team.

The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors.

Key Responsibilities

• Answer, screen, and route incoming firm telephone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Collect, organize, and distribute correspondence and deliveries throughout the office
• Monitor and replenish office and kitchen supplies
• Coordinate with vendors regarding office supplies and facilities-related needs
• Assist with conference room setup and office events as needed
• Maintain reception and common areas to ensure a professional appearance
• Support day-to-day administrative and operational activities across the firm
• Assist with filing, document management, data entry, and other clerical tasks
• Provide administrative support to the Director of Operations & IT and other firm leadership as requested
• Handle special projects and additional responsibilities as assigned

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 0-3 years of administrative, customer service, hospitality, or office experience
• Strong verbal and written communication skills
• Professional demeanor and customer-service mindset
• Excellent organizational and time-management abilities
• Strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to maintain confidentiality and exercise good judgment

What We’re Looking For

The successful candidate will be:

• Friendly, approachable, and professional
• Reliable and accountable
• Highly organized and proactive
• Comfortable interacting with firm leadership, clients, and vendors
• Eager to learn and grow professionallyA team player who takes pride in supporting others

What We Offer

• Competitive compensation
• Collaborative and team-oriented culture
• Opportunity for career growth within a well-established professional services firm