Law Firm Receptionist – In-Person

RAJAN LEGAL PC; New Jersey; On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid Time Off (PTO)

Job summary

Rajan Legal PC is seeking a Full-Time Receptionist to join our Kendall Park, NJ office. You will be the first point of contact for clients, attorneys, vendors, and visitors, ensuring a professional and welcoming experience while supporting day-to-day administrative tasks.

The role is in-person, Monday–Friday, 9:00 AM–5:30 PM, with a salary range of $37,000–$52,000 annually. Business formal attire is required, and prior receptionist or legal-office experience is preferred, with Notary Public

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional, polished, and personable demeanor.
• Ability to multitask and prioritize in a fast-paced law firm environment.
• Dependable, punctual, and able to maintain consistent attendance.
• Comfortable working with Microsoft Outlook, Word, and standard office technology.
• Prior receptionist, administrative, legal, or professional office experience preferred.
• Current Notary Public commission is a plus.
• Ability to maintain strict confidentiality and exercise sound professional judgment.

Responsibilities

• Answer, screen, and route incoming telephone calls professionally.
• Greet clients, visitors, and vendors and maintain a professional reception area.
• Schedule and confirm appointments and meetings.
• Receive, sort, scan, and distribute incoming mail and deliveries.
• Prepare outgoing mail, FedEx, UPS, and courier packages.
• Assist with scanning, copying, filing, and document organization.
• Maintain conference rooms and assist with meeting coordination.
• Provide administrative support to attorneys, paralegals, and staff.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with general office operations and administrative projects as needed.
• Assist with billing as needed.

Skills

Verbal communication

Written communication

Organization

Multitasking

Punctuality

MS Outlook

MS Word

Reception experience

Notary (notary public)

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

Job description

Rajan Legal PC is seeking a Full-Time Receptionist to join our Kendall Park, NJ office. You will be the first point of contact for clients, attorneys, vendors, and visitors, ensuring a professional and welcoming experience while supporting day-to-day administrative tasks.

The role is in-person, Monday–Friday, 9:00 AM–5:30 PM, with a salary range of $37,000–$52,000 annually. Business formal attire is required, and prior receptionist or legal-office experience is preferred, with Notary Public