Legal Assistant

Colonial Group; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Professional development

Job summary

Colonial Group in Nashville is seeking a Legal Assistant to support attorneys with administrative and secretarial duties, handling routine legal documents and client communications.

You will draft correspondence and transactional materials, manage filing and document management, monitor deadlines, coordinate meetings, and assist with notary duties when required. A background in transactional law and strong MS Office skills are essential.

Qualifications

• Prior experience as a legal assistant required; transactional law experience strongly preferred.
• High attention to accuracy, organization, and ability to meet deadlines.
• Proficiency in MS Word, Outlook, Excel; experience with NetDocs and e-Filing is preferred.
• Strong verbal and written communication skills; capable of multitasking in a fast-paced environment.

Responsibilities

• Deliver exceptional service to both internal and external clients.
• Draft routine correspondence, memoranda, and legal documents such as contracts, agreements, amendments, and other transactional materials.
• File documents accurately—both electronically and in hard copy—ensuring compliance with jurisdictional requirements.
• Proactively anticipate attorney needs to enhance efficiency.

Skills

Legal terminology

Attention to detail

Multitasking

Client service orientation

Notary Public (where applicable)

Education

Bachelor’s degree preferred

Tools

MS Word

Outlook

Excel

NetDocs

e-Filing systems

Job description

Position Summary:

Join a dynamic legal team where your contributions truly matter. As a Legal Assistant, you’ll play a key role in supporting attorneys by delivering high-quality administrative and secretarial assistance. This position involves a mix of specialized tasks and collaborative efforts across our local office and other Bradley locations. You’ll primarily support a group of attorneys while also providing backup assistance as needed.

Key Responsibilities:

• Deliver exceptional service to both internal and external clients
• Draft routine correspondence, memoranda, and legal documents such as contracts, agreements, amendments, and other transactional materials
• File documents accurately—both electronically and in hard copy—ensuring compliance with jurisdictional requirements
• Proactively anticipate attorney needs to enhance efficiency (e.g., drafting correspondence and transactional documents in advance)
• Proofread all documents meticulously for accuracy and completeness before distribution or filing
• Prepare and submit client intake forms with precision
• Organize and maintain files and records for transactional matters
• Monitor progress of ongoing matters and follow up to meet deadlines
• Use standard naming conventions when scanning, emailing, and saving documents in the document management system
• Update contact records in Outlook and firm databases
• Request pre-bills and statements, prepare them for signature, and distribute accordingly
• Track client deadlines and calendar appointments regularly
• Coordinate logistics for meetings, closings, client engagements, and attorney travel
• Support CLE compliance, presentations, training programs, and other non-billable activities
• Handle incoming calls, relay messages, and manage communications related to legal matters
• Manage outgoing communications including faxes, mail, FedEx packages, and interoffice correspondence
• Develop expertise in tasks specific to your assigned practice group, including drafting correspondence, spreadsheets, reports, and transactional documents
• Provide support to both legal and non-legal personnel as needed
• Serve as a Notary Public when applicable
• Perform other duties as assigned

Job Requirements:

• High School Diploma; Bachelor’s degree preferred.
• Prior experience as a legal assistant required; transactional law experience strongly preferred.
• Solid understanding of legal terminology, documents, and transactional law processes
• Advanced proficiency in MS Word, Outlook, Excel, and document management systems
• Experience with NetDocs and e-Filing systems strongly preferred
• Quick adaptability to new software tools
• Excellent verbal and written communication skills
• High attention to detail and strong organizational abilities
• Ability to thrive under pressure in a fast-paced environment
• Skilled in multitasking and meeting tight deadlines
• Strong client service orientation and team collaboration skills
• Demonstrated initiative, flexibility, and resilience
• Self-motivated with the ability to work independently
• Physical activity may be required depending on tasks

Why Join Bradley?

We offer more than just a job — we provide a place to build your career. Bradley offers:

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.